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Presenter Guidelines

Congratulations, and thank you for presenting at the 108th AACRAO Annual Meeting.

We are appreciative of you lending your professional knowledge to the AACRAO community. Please note the following tips, reminders, and resources below as you prepare for #AACRAO2023.

Presenters must upload their materials to the Presenter Portal by March 20, 2023


  • Presenter
    Checklist


  • Presenter
    Materials


  • Corporate
    Presenters


  • Code of Conduct

  • Register for the 108th AACRAO Annual Meeting.
  • Arrange travel and hotel accommodations.
  • Share your session details with your network by using the provided Social Media Toolkit.
  • Upload your presentation files, videos, and other digital handouts.
  • Submit your bio and headshot through the meeting app to build your profile on the platform; more information regarding the meeting app is to come.
Questions? Email meetings@aacrao.org.

Presenters must upload their presentation materials to the Production Resource Group (PRG) Upload Center website. The deadline is March 20, 2023.

  • Uploading Presenter Materials

    If this is your first time uploading materials to the PRG Upload Center website, you will need to sign up for an account. If you believe you already have an account with the PRG Upload Center and have forgotten your login or password, please contact mburnett@prg.com for assistance.

  • Powerpoint Presentation Template

    Download the AACRAO-branded PowerPoint template you may use for your session handouts.

    When building your presentation, ensure you include any external files utilized in the same folder as your presentation (e.g., movie files). To ensure the success of your presentation, remember to make a backup copy of your files.

    Fonts: We can only supply fonts included in the base installation of Windows. Using any font other than these requires embedding them into your PowerPoint presentation. For information on embedding fonts, see below. We suggest using the fonts such as Open Sans, Times New Roman, Arial, and Tahoma. Using fonts not included in Windows can lead to words that bleed into graphics or bullets that may be the wrong style. You can embed the fonts into your presentation by following these steps:

    • Office 2003: On the File menu, click Save As. On the toolbar, click Tools, Save Options, and select the Embed TrueType Fonts check box. To embed all the characters in the font set, select Embed All Characters.
      *Note: If you plan to have others review and edit your file, it's best to embed the complete font set, though doing so creates a larger file.
    • Microsoft Office 2007: Click the Office button and then PowerPoint Options. Select the Save Tab and check the box to Embed Fonts in the file
    • Office 2010 and 2013: Click File and then Options, Select the Save Button and check the Embed Fonts box.

    *Note: PowerPoint 2011 for Macs and other Mac versions of PowerPoint cannot embed fonts

  • Google Slides Template

    Access the AACRAO-branded Google Slides template you may edit for your session handouts here. Once you follow the link, click "File" in the top left corner and select "Make a copy" to edit your presentation.

  • APPLE Products Users

    If you are creating your presentation on an Apple computer, please be aware of the following issues.

    • Movies: It is preferable to have your video files converted to .avi's to allow for proper operation in PowerPoint for Mac or PC.
    • Pictures: Use standard image formats that are cross-platform, such as JPG, PNG, and GIF.
    • Fonts: Use standard cross-platform fonts such as Open Sans, Times New Roman, Arial, and Courier.
    • Animations: Use simple entry animation effects, such as fly-in/out, appear, and dissolve. 

       

  • PREZI Users

    We do allow presenters to use Prezi if desired.

  • Speaker Lounge

    All presenters must check into the Speaker Lounge at least 4 hours before presenting. All meeting rooms will have presentation computers that network to a central computer located in the Speaker Lounge. Presenters are encouraged and expected to bring their own memory device to the Speaker Lounge, where they can review their presentations or make any last-minute changes.

Questions? Email meetings@aacrao.org.

Thank you for sponsoring the 108th AACRAO Annual Meeting. Explore the various ways your valued sponsorship can leave an impact on the community:

Questions? Email meetings@aacrao.org.

As a leading voice in higher education, AACRAO envisions a community centered on learner success driven by professional excellence and leadership in enrollment and academic services. The AACRAO Code of Conduct extends the values of collaboration, inclusivity, and integrity to all event attendees, regardless of race, ethnicity, religion, sexual orientation, differing or disability, physical appearance, neurodiversity, gender identity and expression, or age. AACRAO is committed to providing an environment of respect and civility at all AACRAO events with adherence to high standards of ethical, moral, and legal business conduct.

Event Code of Conduct

Questions? Email meetings@aacrao.org.

  • Social Media
    Best Practices

  • Presenter
    Toolkit

  • Corporate Sponsor
    Toolkit

  • AACRAO
    Channels

Help build excitement and anticipation around the 108th AACRAO Annual Meeting by sharing these resources with your colleagues, connections, and networks. Tag us using @AACRAO and add #AACRAO2023 in your caption when posting about the 108th Annual Meeting on social media channels. The following hashtags are also applicable:

  • #HigherEd
  • #BuildingPipelines
  • #SuccessRedefined
  • #ImplementingSuccess
  • #CultivatingCommunity
  • #ExpandingAccessibility
  • #ShapingTheStudentExperience
  • #ContinuousPersonalAndProfessionalGrowth
Sample Posts
  • Join me at the 108th AACRAO Annual Meeting in Aurora, Colorado, to attend my session titled [Session Title] and hear my research on non-traditional learning and redefining success in higher education:
    www.aacrao.org/aacrao2023 #AACRAO2023
  • Register for the 108th AACRAO Annual Meeting in Aurora, Colorado, to hear my session on establishing student enrollment pipelines and building lasting student recruitment strategies:
    www.aacrao.org/aacrao2023 #AACRAO2023
  • I'm presenting my session titled [Session Title] at the 108th AACRAO Annual Meeting. Register to connect with me in Aurora, Colorado, and hear my research on implementing foundational knowledge and best practices to support continuous personal and professional growth:
    www.aacrao.org/aacrao2023 #AACRAO2023
  • I'm presenting my research on strategies for cultivating a welcoming and equitable campus community at the 108th AACRAO Annual Meeting. Register now to attend my session titled [Session Title] in Aurora, Colorado, from March 26-29, 3023:
    www.aacrao.org/aacrao2023 #AACRAO2023
  • My session at the 108th AACRAO Annual Meeting analyzes the use of data and policy review to inform institutional decisions and shape the student experience. Register to join me in Aurora, Colorado, and hear my research:
    www.aacrao.org/aacrao2023 #AACRAO2023
  • Join me at AACRAO's 108th Annual Meeting in Aurora, Colorado, from March 26-29, 2023. I'll be presenting my session on identifying pathways for holistic admissions practices and expanding access to global higher education:
    www.aacrao.org/aacrao2023 #AACRAO2023
Downloadable Images
  • Instagram
  • LinkedIn
  • Facebook
  • Twitter
Sample Posts
  • [Company/Organization] is looking forward to attending the 108th AACRAO Annual Meeting. Register to hear our session on [Topic]:
    www.aacrao.org/aacrao2023 #AACRAO2023
  • [Company/Organization] is presenting the session titled [Session Title] at the 108th AACRAO Annual Meeting. Join our session to access tools needed for redefining success in higher education:
    www.aacrao.org/aacrao2023 #AACRAO2023
  • [Company/Organization] is a proud sponsor of the 108th AACRAO Annual Meeting. Join us in exploring innovative strategies to cultivate an inclusive campus community at your institution:
    www.aacrao.org/aacrao2023 #AACRAO2023
  • Register for the 108th AACRAO Annual Meeting to meet the [Company/Organization] team in Aurora, Colorado, from March 26-29, 2023. We’ll discuss methods for expanding access to global higher education during our session titled [Session title].
    www.aacrao.org/aacrao2023 #AACRAO2023
Downloadable Images
  • Instagram
  • LinkedIn
  • Facebook
  • Twitter

Connect with AACRAO's social media channels to join the conversation:


FacebookInstagramLinkedInTwitterYoutube



  • Uploading Your Materials to the AV Team - DEADLINE MARCH 23, 2022

    To give our AV team sufficient time to prepare for your presentation, please upload your slides as a PowerPoint file to your account with PRG via the links below by March 23, 2022. PRG is providing audio-visual support for AACRAO at the Oregon Convention Center. A template for AACRAO for PowerPoint slides can be found here.

    An account has been created for you on presents.prg.com. PRG will send you an email with your account password. If you don't receive an email from PRG by Monday, March 14, please contact mburnett@prg.com.

    Your presents.prg.com account will allow you to upload presentation files, view conference information and more. Your presenters.prg.com account and login are not connected to your AACRAO Membership credentials.

    Go to http://presents.prg.com/en/events/107AACRAOAnn to upload your materials.

    The deadline for uploading your presentation materials to PRG is March 23, 2022. When you've arrived in Oregon, you must check-in with the PRG staff in the Speaker Lounge to ensure your presentation delivery will be smooth and free of "technical issues". ALL presenters must check into the Speaker Lounge at least 4 hours PRIOR to your presentation.

    If your presentation materials change or need updates after you've uploaded them, simply login again and upload the most recent version of your PowerPoint file.

    If you have any trouble logging into the site or uploading your materials, please contact mburnett@prg.com, directly.

  • Speaker Lounge

    ALL presenters must check into the Speaker Lounge at least 4 hours PRIOR to your presentation. All meeting rooms have presentation computers networked to a central computer located in the Speaker Lounge. Presenters are encouraged and expected to bring their memory device to the Speaker Lounge, where they will have the opportunity to review their presentations or make any last-minute changes.

    REMINDER: Presenters will have Internet access through the provided laptop. Wi-Fi will be accessible in the meeting rooms; however, the internet will not support "Zooming in" a co-presenter or additional speakers.

  • Powerpoint Presentation Template + Resources

    AACRAO has supplied a branded PowerPoint template that you may use for your session handouts.

    1. Download the template.
    2. Select "Enable Editing" at the top of the presentation.
    3. Click the large grey rectangle where it states, "Click to add first slide."
    4. Populate your presentation with the preset template choices. 

    When building your presentation, make sure you include any external files utilized in the same folder as your presentation (e.g., movie files). When creating your media for transportation, copy the entire folder to the memory device. To ensure the success of your presentation, remember to make a backup copy of your files and transport that media in a separate piece of luggage. If you have movies in your presentation, it is even more important that you verify the file in the Speaker Lounge well ahead of your presentation time.

    If your PowerPoint presentation includes an embedded video (or videos) you MUST bring the presentation and video as SEPARATE files. If you are using PowerPoint 2010 (which allows for embedding of video into the PowerPoint), it is preferred that you bring the separate video files with you in case any problems are encountered.

    Fonts: We can only supply fonts that are included in the base installation of Windows. Any font other than these will need to be embedded into your PowerPoint presentation. For information on embedding fonts, see below. We suggest using the fonts such as Times New Roman, Arial, and Tahoma. The use of fonts not included in Windows can lead to words that bleed into graphics or bullets that may be the wrong style.

    You can embed the fonts into your presentation by following these steps:
    Office 2003: On the File menu, click Save As. On the toolbar, click Tools, click Save Options, select the Embed TrueType Fonts check box, and then do the following: To embed all the characters in the font set, select Embed All Characters (best for editing by others)
    Note: If you plan to have others review and edit your file, it's best to embed the full font set, though that creates a larger file.

    Microsoft Office 2007: Click the Office button, and then PowerPoint Options Select the Save Tab and check the box to Embed Fonts in the file

    Office 2010 and 2013: Click File, then Options Select the Save Button and check the Embed Fonts box
    Note: PowerPoint 2011 for Macs and other Mac versions of PowerPoint cannot embed fonts

     

  • PREZI Users

    We do allow presenters to use Prezi if desired. If possible, use the Present Offline version, which does not require internet connectivity to operate. We ask that you come by the Speaker Lounge in advance to test the presentation.

  • APPLE Products Users

    If you are creating your presentation on an Apple computer, please be aware of the following issues.

    • Movies: QuickTime is not native to Windows computers. It is preferable to have your video files converted to .avi’s to allow for proper operation in PowerPoint for Mac or PC.
    • Pictures: Use common image formats that are cross-platform, such as JPG, PNG, GIF.
    • Fonts: Use common cross-platform fonts such as Times New Roman, Arial, and Courier. Many pre-installed and custom fonts will not translate properly on a Windows machine.
    • Animations: Use simple entry animation effects, such as fly-in/out, appear, and dissolve. The best way to ensure your success is to come by the Speaker Lounge. There will be technicians available to assist you.

       

  • Social Media Toolkit

    Help build excitement and anticipation around the 107th Annual Meeting by sharing these resources with your friends, colleagues, and connections. Use #AACRAO2022 when posting on any social media channels regarding the 107th Annual Meeting. The following hashtags are also applicable:

    • #HigherEd
    • #StudentSuccess
    • #ImplementingSuccess
    • #ProfessionalDevelopment

    Sample Posts

    • Headed to Portland, OR in April to discuss [session topic] at #AACRAO2022. Join me by registering today: www.aacrao.org/aacrao2022
    • Join me in Portland April 3-6, 2022, for the 107th AACRAO Annual Meeting. I’m looking forward to presenting [session topic], attending sessions on supporting #StudentSuccess, and connecting with my colleagues: www.aacrao.org/aacrao2022
    • Honored to be presenting at #AACRAO2022 in Portland, April 3-6. Register to hear my research and attend the hundreds of other sessions available: www.aacrao.org/aacrao2022

    AM22 Social Media Toolkit - Presenter

    Click the image to download the social media graphic.