Privacy Policy

AACRAO is committed to promoting and complying with business practices that help protect the privacy of our customer and member data. This privacy policy will explain how our organization uses the personal data we collect from you when you use our website.

Topics:

  • What data do we collect?
  • How do we collect your data?
  • How will we use your data?
  • How do we store your data?
  • Marketing/Research
  • What are your data protection rights?
  • What are cookies?
  • How do we use cookies?
  • What types of cookies do we use?
  • How to manage your cookies
  • Privacy policies of other websites
  • Changes to our privacy policy
  • How to contact us

What data do we collect?

AACRAO collects the following data:

  • Personal identification information (Name, email address, phone number, etc.)
  • Employer affiliation, job title and areas of responsibility
  • Website usage through Google Analytics to improve the functionality of the site

How do we collect your data?

You directly provide AACRAO with most of the data we collect. We collect data and process data when you:

  • Register online or place an order for any of our products or services.
  • Voluntarily complete a customer survey or provide feedback on any of our message boards or via email.
  • Use or view our website via your browser’s cookies.

How will we use your data?

AACRAO collects your data so that we can:

  • Process your order and manage your account.
  • Email you with special offers, or about other products and services we think you might like.
  • Notify you of any upcoming events that may be related to your work or interests.
  • Provide membership benefits.

We use others to help us provide our Services (e.g., maintenance, analysis, audit, payments, fraud detection, marketing and development). They will have access to your information as reasonably necessary to perform these tasks on our behalf and are obligated not to disclose or use it for other purposes.

AACRAO will share the mailing address and name of registrants for our meetings with participating exhibitors so that they may offer you their related products and services by mail. 

How do we store your data?

AACRAO securely stores your data using hosted solutions with 

AACRAO will keep your personal information as needed to fulfill the purposes for which it was collected. AACRAO will retain and use your personal information as necessary to comply with AACRAO’s business requirements, legal obligations, resolve disputes, protect our assets, and enforce our agreements. 

Marketing/Research

AACRAO would like to send you information about products and services of ours that we think you might like or for research related to higher education academic/enrollment services and student success.

If you have agreed to receive marketing or research, you may always opt out of either or both at a later date.
You have the right at any time to stop AACRAO from contacting you for marketing or research purposes or giving your data to other members of AACRAO.

If you no longer wish to be contacted for marketing or research purposes, please visit
https://www.aacrao.org/emailpreferences

What are your data protection rights?

AACRAO would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access– You have the right to request AACRAO for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that AACRAO correct any information you believe is inaccurate. You also have the right to request AACRAO to complete the information you believe is incomplete.

The right to erasure – You have the right to request that AACRAO erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that AACRAO restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to AACRAO’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that AACRAO transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: communications@aacrao.org

Call us at: (202) 293-9161

Or write to us:
American Association of Collegiate Registrars and Admissions Officers
1108 16th Street NW, Suite 400
Washington, DC 20036

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology
For further information, visit allaboutcookies.org.

How do we use cookies?

AACRAO uses cookies in a range of ways to improve your experience on our website, including:

  • Keeping you signed in
  • Understanding how you use our website

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses two types: persistent cookies and session cookies. A persistent cookie helps us recognize you as an existing user, so it’s easier to return to AACRAO or interact with our services without signing in again. After you sign in, a persistent cookie stays in your browser and will be read by AACRAO when you return to one of our sites or a partner site that uses our services (for example, meeting registration or abstract submissions). Session cookies only last for as long as the session (usually the current visit to a website or a browser session).

How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

The AACRAO website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

AACRAO keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 1 October 2019.

How to contact us

If you have any questions about AACRAO’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: communications@aacrao.org

Call us: (202) 293-9161

Or write to us at: AACRAO
1108 16th Street NW, Suite 400
Washington, DC 20036