FERPA

FERPA (The Family Educational Rights and Privacy Act of 1974) is a federal law pertaining to the release of and access to student educational records. FERPA protects students’ rights regarding the privacy and accuracy of education records. 

FERPA applies to all schools that receive funds under applicable programs administered by the U.S. Department of Education. Institutions are responsible for ensuring that all of its school officials comply with FERPA. Failure to comply could ultimately lead to a withholding of funds administered by the Secretary of Education.

Resources

Compliance

Information on regulations and recent guidance, FERPA basics, and the AACRAO 2012 FERPA Guide.

FERPA Self-Assessment

Complete the Registrar’s Self-Assessment tool, which includes an entire section devoted to legal issues, including FERPA.

Publications

AACRAO offers a valuable library of resources on FERPA and other higher education issues.

Training

FERPA Compliance Online Training package

This interactive, online training course covers FERPA basics for all faculty and staff. The training focuses broadly on defining key terms from within the regulations and outlining what actions are required or permitted under FERPA and provides powerful tracking tools available within your Learning Management System (LMS), allowing you to check completion rates, pass rates, and particular areas of concern quickly and easily.

On-site training and Consulting

AACRAO Senior Fellow LeRoy Rooker, the nation's leading FERPA authority, provides tailored, on-campus FERPA training for faculty and staff, including student workers, and review your institution’s FERPA practices, provide an assessment and suggested best practices. 

Compliance Audits and Vendor Product Reviews

AACRAO Senior Fellow LeRoy Rooker, the nation's leading FERPA authority, conducts a comprehensive review, department by department, of business processes and products to find any non-compliant practices and issue a set of formal recommendations.

leroyAACRAO Senior Fellow LeRoy Rooker is the nation's leading authority on the Family Educational Rights and Privacy Act (FERPA), a comprehensive federal law that provides privacy protections for student education records. 

Learn more about LeRoy Rooker

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Ask the FERPA Professor

Sep 8, 2020

Can an electronic signature be used for FERPA releases?

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Aug 23, 2020

A question of mass emails.

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Aug 11, 2020

A military recruiter requests unusual information.

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Jul 13, 2020

Can you notify people if a staff or student tests positive for COVID-19?

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Jun 30, 2020

Video-recording students to prevent cheating: an education record?

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Jun 10, 2020

Does tuition money added to student paychecks count as financial aid under FERPA?

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Jun 2, 2020

Can our institution provide information to the Census Bureau?

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Apr 19, 2020

Is a recorded Zoom meeting considered a student record?

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Feb 24, 2020

Is a student complaint part of their educational record?

Ask the FERPA Professor

Oct 18, 2019

Regarding the sharing of recorded class sessions.

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Sep 9, 2019

Is a contracted lawyer a designated school official?

Ask the FERPA Professor

Aug 26, 2019

Is a check box on an online form an acceptable electronic "signature" for FERPA release?

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Ask the FERPA Professor

May 25, 2019

Does AACRAO certify vendors as FERPA-compliant?

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Ask the FERPA Professor

May 13, 2019

Do parents have access without student consent?

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Mar 5, 2019

Communicating with high schools about students in dual credit courses.

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Feb 18, 2019

A question about date of birth as directory information.

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Ask the FERPA Professor

Jan 30, 2019

Internship/Practicum verification

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Ask the FERPA Professor

Oct 29, 2018

4 common violations to watch out for.

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Oct 16, 2018

Notifying students under subpoena.

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Ask the FERPA Professor

Oct 2, 2018

Can student ID be part of directory information?

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Mar 12, 2018

A question about institutional police department's law enforcement records involving students.

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Aug 22, 2017

Participation in data sharing (gender and ethnicity) with accrediting agency.

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Jun 26, 2017

A question about faculty contract dates and email and online roster access.

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Jun 12, 2017

A disagreement with the IT department about directory information.

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Feb 20, 2017

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Feb 9, 2016

Does FERPA require us to prevent users from syncing the data to home computers?

Ask the FERPA Professor

Mar 23, 2015

Do you need a student's permission to send a reverse transfer transcript?

Ask the FERPA Professor

Dec 16, 2014

Follow-up questions about student misconduct on transcripts.

Ask the FERPA Professor

Aug 12, 2014

Can an online consent form be used to defer rent payments until aid money comes in?

Ask the FERPA Professor: Is this a legitimate educational interest?

Aug 27, 2013