FERPA

FERPA (The Family Educational Rights and Privacy Act of 1974) is a federal law pertaining to the release of and access to student educational records. FERPA protects students’ rights regarding the privacy and accuracy of education records. 

FERPA applies to all schools that receive funds under applicable programs administered by the U.S. Department of Education. Institutions are responsible for ensuring that all of its school officials comply with FERPA. Failure to comply could ultimately lead to a withholding of funds administered by the Secretary of Education.

Resources

Compliance

Information on regulations and recent guidance, FERPA basics, and the AACRAO 2012 FERPA Guide.

FERPA Self-Assessment

Complete the Registrar’s Self-Assessment tool, which includes an entire section devoted to legal issues, including FERPA.

Publications

AACRAO offers a valuable library of resources on FERPA and other higher education issues.

Training

FERPA Compliance Online Training package

This interactive, online training course covers FERPA basics for all faculty and staff. The training focuses broadly on defining key terms from within the regulations and outlining what actions are required or permitted under FERPA and provides powerful tracking tools available within your Learning Management System (LMS), allowing you to check completion rates, pass rates, and particular areas of concern quickly and easily.

On-site training and Consulting

AACRAO Senior Fellow LeRoy Rooker, the nation's leading FERPA authority, provides tailored, on-campus FERPA training for faculty and staff, including student workers, and review your institution’s FERPA practices, provide an assessment and suggested best practices. 

Compliance Audits and Vendor Product Reviews

AACRAO Senior Fellow LeRoy Rooker, the nation's leading FERPA authority, conducts a comprehensive review, department by department, of business processes and products to find any non-compliant practices and issue a set of formal recommendations.

leroyAACRAO Senior Fellow LeRoy Rooker is the nation's leading authority on the Family Educational Rights and Privacy Act (FERPA), a comprehensive federal law that provides privacy protections for student education records. 

Learn more about LeRoy Rooker

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Ask the FERPA Professor

Aug 8, 2022

The FERPA Professor looks at what qualifies as an "Education Record" and provides guidance as it relates to FERPA.

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Ask the FERPA Professor

Jul 25, 2022

The FERPA Professor answers an unusual FERPA request regarding the release of academic records.

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Jul 11, 2022

The FERPA Professor answers questions regarding Rights of “Access and Review” of Records.

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Jun 24, 2022

Understanding the difference between "registered" vs. "enrolled."

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Jun 13, 2022

Enrollment status, directory information, and FERPA.

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May 31, 2022

Advice for handling incidental data disclosure.

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May 16, 2022

The FERPA Professor answers questions regarding outsourcing and third-party contractors.

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Apr 19, 2022

The FERPA professor tackles questions regarding identity verification.

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The FERPA Professor

Mar 7, 2022

The FERPA Professor examines the disclosure of student medical treatment records and provides guidance.

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Feb 21, 2022

The FERPA Professor addresses questions regarding data retention policies and right to access.

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Jan 24, 2022

AACRAO's FERPA Professor examines issues regarding zoom recordings and "student education records."

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Jan 10, 2022

The FERPA Professor gives advice on utilizing 3rd party vendors and maintaining control of student records.

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Dec 27, 2021

The FERPA Professor discusses updates and changes to the Solomon Amendment.

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Oct 4, 2021

The FERPA Professor discusses rules around dual enrollment and outside access.

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Sep 7, 2021

The FERPA Professor weighs in on Name/Likeness rules and personally identifiable information.

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Jul 12, 2021

The FERPA Professor answers a member questions regarding research and record notation.

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Jun 28, 2021

The FERPA Professor answers questions regarding the recordation provision and inadvertent information release.

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May 3, 2021

The FERPA Professor answers member questions regarding the recordation provision and dual enrollment.

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Mar 22, 2021

The FERPA Professor weighs in on "directory information" requests and when disclosure is required.

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Jan 25, 2021

Are academic advisors' notes considered "education records" under FERPA?

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Jan 11, 2021

Is it a FERPA violation to provide teaching assistants gradebook access?

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Nov 29, 2020

Are faculty virtual open office hours a violation of FERPA?

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Oct 4, 2020

Does HIPPA apply to treatment records at our institution?

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Ask the FERPA Professor

Sep 8, 2020

Can an electronic signature be used for FERPA releases?

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Aug 23, 2020

A question of mass emails.

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Aug 11, 2020

A military recruiter requests unusual information.

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Jul 13, 2020

Can you notify people if a staff or student tests positive for COVID-19?

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Jun 30, 2020

Video-recording students to prevent cheating: an education record?

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Jun 10, 2020

Does tuition money added to student paychecks count as financial aid under FERPA?

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Jun 2, 2020

Can our institution provide information to the Census Bureau?

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Ask the FERPA Professor

Apr 19, 2020

Is a recorded Zoom meeting considered a student record?

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Feb 24, 2020

Is a student complaint part of their educational record?

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Ask the FERPA Professor

Oct 18, 2019

Regarding the sharing of recorded class sessions.

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Ask the FERPA Professor

Sep 9, 2019

Is a contracted lawyer a designated school official?

cartoon figure reminiscent of Einstein stands in front of a chalkboard with the board "FERPA" written on it

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Aug 26, 2019

Is a check box on an online form an acceptable electronic "signature" for FERPA release?

cartoon figure, reminiscent of Einstein, stands in front of a chalkboard with the board "FERPA" written on it

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May 25, 2019

Does AACRAO certify vendors as FERPA-compliant?

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May 13, 2019

Do parents have access without student consent?

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Mar 5, 2019

Communicating with high schools about students in dual credit courses.

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Feb 18, 2019

A question about date of birth as directory information.

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Jan 30, 2019

Internship/Practicum verification

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Oct 29, 2018

4 common violations to watch out for.

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Oct 16, 2018

Notifying students under subpoena.

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Oct 2, 2018

Can student ID be part of directory information?

Ask the FERPA Professor

Mar 12, 2018

A question about institutional police department's law enforcement records involving students.

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Aug 22, 2017

Participation in data sharing (gender and ethnicity) with accrediting agency.

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Jun 26, 2017

A question about faculty contract dates and email and online roster access.

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Jun 12, 2017

A disagreement with the IT department about directory information.

Ask the FERPA Professor

Feb 20, 2017

Ask the FERPA Professor

Feb 9, 2016

Does FERPA require us to prevent users from syncing the data to home computers?

Ask the FERPA Professor

Mar 23, 2015

Do you need a student's permission to send a reverse transfer transcript?

Ask the FERPA Professor

Dec 16, 2014

Follow-up questions about student misconduct on transcripts.

Ask the FERPA Professor

Aug 12, 2014

Can an online consent form be used to defer rent payments until aid money comes in?

Ask the FERPA Professor: Is this a legitimate educational interest?

Aug 27, 2013