Eliminating Manual Data Entry With Transcript Automation

November 10, 2023
  • Re-Envisioning Transfer
  • corporate
  • Re-Envisioning Transfer
Photograph of an individual typing on a keyboard.

Sponsored by Parchment

In today’s competitive higher education landscape, efficiency and differentiation are paramount. Admissions offices must find ways to streamline traditionally time-consuming, manual processes to empower their teams to focus on more impactful efforts and set their institutions apart from the competition. 

Earlier this year, Parchment, the industry leader in academic credentials management, partnered with SmartPanda, a provider of mission-critical software solutions for higher education, to revolutionize these processes. The result of this collaborative effort — Parchment Receive Premium + Data Automation — is a powerful and game-changing solution that combines Parchment’s widely adopted transcript collection tool Receive Premium with SmartPanda’s proven OCR and optimized algorithm technology. By leveraging learnings from processing hundreds of thousands of transcripts across the many institutions already licensing the solution, Data Automation correctly extracts 95% of transcript data right out of the box, and this number continues to grow as more transcripts are processed.

This new solution transforms the way admissions and credit transfer are handled by automating transcript data extraction and ingestion, so you can eliminate manual transcript data entry, obtain more comprehensive data, and make faster, more informed admissions decisions.
See Parchment Receive Premium + Data Automation in Action
Take a deeper dive on Tuesday, November 28 at 2:00 pm ET (11:00 am PT). Join us for a one-hour webinar and product demonstration, Eliminating Manual Data Entry With Transcript Automation. See how this innovative solution has helped institutions save time and make faster admissions decisions. Register Now 

How It Works

Hosted in the cloud, Parchment Receive Premium + Data Automation is secure and easy to implement. The overall solution begins its work when your Admissions Office receives a student’s PDF or imaged transcript. Parchment Receive Premium routes the PDF to the Data Automation software, which reads the information from the transcript using OCR and continuously refined built-in algorithms. The transcript data is then added directly to the appropriate student record in the SIS or CRM. As more institutions adopt this solution, the software becomes more intelligent in reading and correctly adding information to records in the SIS or CRM.

What sets the Data Automation component apart is its seamless integration with Parchment Receive. Parchment Receive Premium facilitates the delivery of transcripts from thousands of colleges and high schools, encompassing both institutions using Parchment and those leveraging our partner network, including Naviance, MaiaLearning, Cialfo, SchooLinks, and BridgeU. This extensive network ensures that institutions can easily access and import transcripts from a vast array of sources, improving overall efficiency.

How It Helps 
Before integrating [Data Automation] with Parchment Receive, we were completely underwater with processing transcripts, courses, and credits. We have saved countless hours and were able to shave a week off our decision time.
– Lisa Lyle, Assistant Registrar, University of Houston-Downtown

Eliminate Manual Transcript Data Entry, Process Transcripts Faster

The days of spending countless hours manually entering transcript data are over. With Parchment Receive Premium + Data Automation, this tedious and time-consuming process can now be accomplished in a fraction of the time. What used to take 20 minutes or more to process a single application can now be completed in just a few clicks. This streamlined approach allows Admissions teams to process transcripts rapidly, saving valuable time and freeing up resources to spend more time focused on building relationships with prospective students and increasing enrollment.

Obtain More Data, Make Better Admissions Decisions
Gaining a comprehensive and accurate view of applicants is essential for making sound admissions decisions. Parchment Receive Premium + Data Automation goes beyond basic data extraction, enabling more nuanced information from transcripts to be extracted as well, while eliminating errors associated with manual processing. This means Admissions teams can obtain a more holistic understanding of each applicant. By leveraging this wealth of data, institutions can make more informed decisions while creating a diverse and dynamic student body. 

Reduce Decision Time, Increase Admit Yield
As competition for students continues to increase, enrollment speed is becoming more important than ever. By improving the speed and accuracy of transcript processing, admissions offices can accelerate the entire admissions workflow and make decisions faster. Cutting down decision times enables you to engage students earlier, giving you a competitive edge over other institutions, and potentially increasing your admit yield.

Take a Deeper Dive: Join Us for a Live Product Demo
Join AACRAO and Parchment on Tuesday, November 28 at 2:00 pm ET (11:00 am PT) for a one-hour webinar and product demonstration, Eliminating Manual Data Entry With Transcript Automation. See how Parchment Receive Premium + Data Automation has helped institutions save time and make faster admissions decisions. Walk away from the webinar confident in how transcript automation can help you maximize efficiency in your Admissions office. There will be time for Q&A. 


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