How is EDX used in higher education?

EDX is a way to replace paper forms with electronic delivery and exchange of information. By making it possible for two computer systems to communicate, EDX trading partners realize the following benefits:

  • Time savings in getting information from the sender to the destination institution
  • Increased accuracy of data
  • Elimination of data entry at the destination institution
  • Data transmitted from the sender is exactly equal to the data received at the destination
  • Improved data integrity when used in conjunction with a data encryption software
  • Improved privacy of confidential data
  • Increased data authenticity
  • Cost savings as manual systems are replaced by electronic ones

AACRAO and others have developed a variety of standard formats for use in higher education. These formats have been developed in traditional EDI transaction sets, through ANSI ASC X12, and in XML schemas, through PESC.

More information including implementation guides and schema formats may be found on the PESC website. Other traditional EDI transaction sets available as X12 standards applicable to education include:

  • Student Enrollment Verification (Transaction Set 190)
  • Grant or Assistance Application (Transaction Set 194)
  • Purchase Order (Transaction Set 850)
  • Purchase Order Acknowledgment (Transaction Set 855)
  • Invoice (Transaction Set 810)

and many others used in purchasing and accounting.