State and Regional Group

Meeting at a Glance

Begins: Friday, June 21 at 9:00 a.m. (Breakfast available from 8:00-9:00 a.m.)

• AACRAO Program Directors, Program Committee Coordinators, AACRAO Board members, and any individuals taking part in the AACRAO Hill Day will begin at an earlier time.

Ends: Saturday, June 22 at 6:00 p.m.

• All attendees are encouraged to join their colleagues for dinner. AACRAO will reimburse for applicable meal expenses on this night.

Who Should Attend?

Typically, the incoming President-Elect (or equivalent) attends this meeting in preparation of their incoming responsibilities. A majority of the meeting focuses on broader issues around Leadership and higher education. The is a smaller focus on running a state or regional association. 

• Meeting Schedule

   

  Begins: Friday, June 21 at 9:00 a.m. (Breakfast available from 8:00-9:00 AM).
  
  Officers selected to take part in the AACRAO Hill Day are required to arrive on Wednesday, June 19. AACRAO will reimburse for your flights and for your hotel stay if you are selected for the Hill Day.
  
  Ends: Saturday, June 22 at approximately 6:00 p.m.
  
  We highly encourage you to stay through Sunday, June 23 schedule permitting. AACRAO will reimburse for your dinner on this night.
  
  There will be numerous informational sessions on Saturday. Not all speakers and topics have been confirmed, but we are aiming to feature sessions on:
  

  • Association Finances
  
  
  • Legal Considerations for Association Finances
  
  
  • State Legislature Advocacy
  
  
  • Meeting/Event Planning
  
  

   

• Meeting Location

   

  Hilton Alexandria Old Town 
  1767 King Street
  Alexandria, VA 22314
  703-837-0440

   

• Hotel Accomodations

   

  The guaranteed room rate for this meeting is $182 (plus tax) for a single room per night. You can choose a room with one king bed or select a double bed option. You can also book outside of our block. To book, click here or use the following URL: https://www.hilton.com/en/hi/groups/personalized/D/DCAOTHF-JRS-20190618/index.jhtml.

   

• Travel

   

  You are responsible for booking and paying for your own travel unless you are selected to take part in the AACRAO Hill Day.

   

• Meals and Reimbursement

   

  AACRAO provides lunch and dinner on Friday, and breakfast, lunch, and dinner on Saturday. Dinner on Saturday will be in groups and AACRAO will reimburse you for up to the $34 per diem allowance for this meal, exclusive of alcohol.
  
  Instructions for requesting this reimbursement will be provided at the meeting. Please use AACRAO Expense Report for Saturday's dinner.

   

• Dress

   

  During the meeting: Business Casual 
  
  Outside the meeting: Casual. Prepare for warm and humid, but pleasant nights. We plan on taking advantage of the great outdoors for the evening dinner and reception!