Zoom Presentation Tutorial
Set up your equipmentDownload the Zoom desktop app and encourage guests to do the same. Decide whether you will use one monitor or two monitors. Get a headset and microphone if you have
them, to reduce background noise. Test your audio and video. Review how to share your screen. Close unnecessary tabs in your browser and turn off notifications such as Email or messaging.
Look your bestLighting should come from in front of you or from the side, in order to best light your face. Keep your background clear of distractions. Look at your webcam, not at the screen.
Use gestures and mannerisms that you would typically use in person.
Make sure everyone can hear youUse a microphone when you speak. Identify yourself to meeting attendees - say your name the first time you begin speaking. Make sure the microphone is on
and close enough to pick up your voice, no matter what location you are in. When screensharing, if you are referring to something on the screen, describe where your cursor is going or what it is that you are referring to. Avoid saying
"here" or "this" when describing something. Instead, try using more descriptive language: "Notice the box labeled 'sign in' in the upper-left corner of the home page." or "When reviewing the spreadsheet, in column H, row 34..." Identifying
what is happening on the screen increases access for everyone attending the meeting.
Help everyone focusDon't have side conversations. If you aren't talking, mute or turn off your microphone. Avoid noisy activities like typing while your microphone is on.
Reduce DistractionsSit or stand somewhere with a neutral background (or use a virtual background). Make sure your camera is on a steady surface to prevent shaking. Turn off your camera
if you need to take care of business outside of the meeting (ex. someone in-person needs your attention). Turn the camera back on when you are present in the meeting again.
Secure your Zoom meetings to prevent unwanted guests. Review your host controls and meeting settings ahead of time. Turn on Automatic Transcriptioning. Participants can turn subtitles on or off and review the transcript of the meeting. Share
housekeeping details with attendees. Remind them to mute their mics when others are presenting or speaking. Let them know how they can get your attention during the meeting. Will you be checking the chat window? Should they unmute themselves
to speak up? Start the recording (or set up automatic recordings). Troubleshoot audio problems if they arise.