2020 Census & Student Privacy

The 2020 Census count is critical for determining representation and the allocations of federally funded programs, including those in higher education. Historically, certain groups of people have been disproportionately undercounted by the Census. The U.S. Census Bureau identifies all college students as a hard-to-count population because they are highly mobile, may live off-campus as renters, and often difficult to persuade to participate.

The shift to distance learning due to the COVID-19 outbreak forced students living both on- and off-campus to return home, complicating this year's Census operations. Bureau representatives have begun their outreach to campuses and will continue over the next few months to verify and collect certain directory information on students in group living quarters, including college residence halls, as well as students living in non-college/university-owned housing.

FERPA generally permits such disclosures and we strongly urge all of our members to work with the Census Bureau to provide them with the particular directory information items it is seeking: name, address, and date of birth. However, because directory information must be limited to information that is not generally considered harmful or an invasion of privacy, it cannot include items such as social security numbers, race, gender, or ethnicity.

​AACRAO ​is engaged in conversations with the U.S. Census Bureau and the Student Privacy Office of the Department of Education to ​ensure that colleges and universities can assist in the collection and distribution of information related to students while also complying with long-standing student privacy requirements.

Executive Director Updates

AACRAO Takes the Lead for Higher Education to Ensure that the Census Does Not Overstep FERPA Regulations for Off-Campus Student Count | 06/18/2020

Mike Reilly discusses some concerns about what information institutions will be asked to provide as directory information.

  • Michael V. Reilly
  • AACRAO Guidance: The Census, Directory Information, and FERPA | 06/03/2020

    Mike Reilly discusses how institutions can work to provide the U.S. Census Bureau the relevant information needed to complete an accurate count.

  • Michael V. Reilly
  • U.S. Census Operation Update Webinar | 05/28/2020

    Mike Reilly discusses AACRAO's webinar with the U.S. Census Bureau, which provides updates on their modified data collection timeline, procedures, and field operations in light of the pandemic.

    2020 Census and FERPA FAQs

    Sample of Census Bureau responses to questions related to "Group Quarters Operations"
    • If a student has opted out of directory information, should that student's name appear on the roster?

      No, if a student has opted out of directory information, then that student’s name should not appear on the roster. The Census Bureau will request the room number for that student so that a package can still be prepared for that student.

    • What about international students?

      College students who are foreign citizens living in the United States while attending college in the United States (living either on-campus or off-campus)—Counted at the on-campus or off-campus U.S. residence where they live and sleep most of the time. If they are living in college/university student housing (such as dormitories or residence halls) on Census Day, they are counted at the college/university student housing. Therefore, these student should be included in the group quarters enumeration process.

      The goal of the U.S. Census Bureau is to conduct an enumeration of every person residing in the 50 states, the District of Columbia, Puerto Rico, and the Island Areas (the Commonwealth of the Northern Mariana Islands, Guam, American Samoa, and the U.S. Virgin Islands). The U.S. Constitution requires that the Census Bureau not just attempt to offer information or a service to the population (as is the case with other federal government programs like voter registration, Social Security enrollment, and the use of national parks), but that the Census Bureau actually reach and count every person living in the United States and its territories—of all ages, residence statuses, and locations—whether or not they desire to participate, and regardless of whether they are difficult to find, reach, and count.

    • How does this pertain to commuter campuses, i.e., campuses that do NOT have on-campus housing?

      These campuses have no obligation for the 2020 Census if they do not have student living in on campus or off campus housing. The students will be counted at their residence.

    • How will you determine which residence is correct for a student that is reported on campus and in their home state?

      The 2020 Census residence criteria are used to determine the correct residence for various residence situations such as described above. This is why it is important that the Census Bureau receive complete data to be able to perform critical matching. The more complete the information, e.g. legal first and last names or complete DOB (month, day, and year), the more confident Census can be that two records that are linked together are the same person.

    • If using e-response and race/ethnicity and gender information is not included, will the information be considered complete for upload?

      The information will be considered complete if you provide complete “directory information.” Information required to help with non-duplication include Name, DOB or Age, Address of usual home elsewhere (where they live while not at campus housing). The more complete the information, e.g. legal first and last names or complete DOB (month, day, and year), the more confident Census can be that two records that are linked together are the same person.

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    President Biden Takes Executive Action

    Jan 21, 2021, 12:54 PM
    legacy id :
    Summary : Shortly after taking his oath of office, President Joe Biden rescinds the travel ban on Muslim countries, extends student loan relief, preserves DACA, and sends sweeping legislative proposals on pandemic relief and immigration reform to Congress.
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    Shortly after taking his oath of office, President Joe Biden signed a series of executive directives and sent to Congress a pair of expansive legislative proposals highlighting the new administration's immediate priorities, The New York Times reported.

    The orders rescinded the travel ban on several predominantly Muslim countries, extended pandemic-related limits on student loan payments, preserved and fortified the Deferred Action for Childhood Arrivals (DACA) program, and reversed the Trump administration's plan to exclude undocumented immigrants from the census and apportionment of Congressional representatives.

    The directive on student loans continues the existing pause on monthly interest and principal payments for federally held student loans until at least September 30. The extension applies to roughly 40 million federal borrowers who have been shielded from payments and interest since the enactment of the Coronavirus Aid, Relief, and Economic Security (CARES) Act last March. The policy continues to exclude some 8 million borrowers with federally backed student loan debt held by private lenders, reported Politico. 

    Biden also sent to Congress a $1.9 trillion package of economic stimulus and pandemic relief, as well as a sweeping immigration proposal that would provide a pathway to citizenship for 11 million undocumented immigrants, the Times reported.  

    The relief plan includes $35 billion in funding to public institutions, including community colleges, as well as, public and private historically black colleges and universities and other minority serving institutions. 

    "The president-elect's plan will ensure colleges have critical resources to implement public health protocols, execute distance learning plans, and provide emergency grants to students in need," according to a fact sheet. The Biden transition team said the money would allow millions of students to receive up to an additional $1,700 in financial assistance from their college.

    Under Biden's immigration proposal, current recipients of DACA and others in temporary programs set up to shield some undocumented immigrants from deportation would be allowed to immediately apply for permanent legal residency.

    The president's initial actions start a 10-day governing blitz to rapidly reverse some of the Trump administration's most controversial policies and implement his own.

    In the coming days, Biden also plans to issue executive directives to undo a Trump policy that prohibited federal contractors and some grant recipients that conduct "any form of race or sex stereotyping," including diversity training, according to Politico. The policy, which had been blocked by a federal court, drew the ire of colleges and universities. Additionally, the president signed an order that "builds on" the Supreme Court's ruling last year in Bostock v. Clayton County, which said federal law protects employees against workplace discrimination based on their gender identity or sexual orientation. The order asserts that Title IX's protections based on sex extend also to sexual orientation and student identity, offering LGBTQ students more robust protections.

    Related Links

    The New York Times

    https://www.nytimes.com/2021/01/16/us/politics/biden-administration-executive-action-legislation.html 

    Politico Pro (subscription required)

    https://subscriber.politicopro.com/article/2021/01/biden-will-extend-student-loan-relief-through-september-2029578 

    The New York Times

    https://www.nytimes.com/2021/01/19/us/politics/biden-immigration-policies.html 

    Politico Pro (subscription required)

    https://subscriber.politicopro.com/newsletter/2021/01/bidens-orders-for-inauguration-day-792853
    Michelle Mott
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