2020 Census & Student Privacy

The 2020 Census count is critical for determining representation and the allocations of federally funded programs, including those in higher education. Historically, certain groups of people have been disproportionately undercounted by the Census. The U.S. Census Bureau identifies all college students as a hard-to-count population because they are highly mobile, may live off-campus as renters, and often difficult to persuade to participate.

The shift to distance learning due to the COVID-19 outbreak forced students living both on- and off-campus to return home, complicating this year's Census operations. Bureau representatives have begun their outreach to campuses and will continue over the next few months to verify and collect certain directory information on students in group living quarters, including college residence halls, as well as students living in non-college/university-owned housing.

FERPA generally permits such disclosures and we strongly urge all of our members to work with the Census Bureau to provide them with the particular directory information items it is seeking: name, address, and date of birth. However, because directory information must be limited to information that is not generally considered harmful or an invasion of privacy, it cannot include items such as social security numbers, race, gender, or ethnicity.

​AACRAO ​is engaged in conversations with the U.S. Census Bureau and the Student Privacy Office of the Department of Education to ​ensure that colleges and universities can assist in the collection and distribution of information related to students while also complying with long-standing student privacy requirements.

Executive Director Updates

AACRAO Takes the Lead for Higher Education to Ensure that the Census Does Not Overstep FERPA Regulations for Off-Campus Student Count | 06/18/2020

Mike Reilly discusses some concerns about what information institutions will be asked to provide as directory information.

  • Michael V. Reilly
  • AACRAO Guidance: The Census, Directory Information, and FERPA | 06/03/2020

    Mike Reilly discusses how institutions can work to provide the U.S. Census Bureau the relevant information needed to complete an accurate count.

  • Michael V. Reilly
  • U.S. Census Operation Update Webinar | 05/28/2020

    Mike Reilly discusses AACRAO's webinar with the U.S. Census Bureau, which provides updates on their modified data collection timeline, procedures, and field operations in light of the pandemic.

    2020 Census and FERPA FAQs

    Sample of Census Bureau responses to questions related to "Group Quarters Operations"
    • If a student has opted out of directory information, should that student's name appear on the roster?

      No, if a student has opted out of directory information, then that student’s name should not appear on the roster. The Census Bureau will request the room number for that student so that a package can still be prepared for that student.

    • What about international students?

      College students who are foreign citizens living in the United States while attending college in the United States (living either on-campus or off-campus)—Counted at the on-campus or off-campus U.S. residence where they live and sleep most of the time. If they are living in college/university student housing (such as dormitories or residence halls) on Census Day, they are counted at the college/university student housing. Therefore, these student should be included in the group quarters enumeration process.

      The goal of the U.S. Census Bureau is to conduct an enumeration of every person residing in the 50 states, the District of Columbia, Puerto Rico, and the Island Areas (the Commonwealth of the Northern Mariana Islands, Guam, American Samoa, and the U.S. Virgin Islands). The U.S. Constitution requires that the Census Bureau not just attempt to offer information or a service to the population (as is the case with other federal government programs like voter registration, Social Security enrollment, and the use of national parks), but that the Census Bureau actually reach and count every person living in the United States and its territories—of all ages, residence statuses, and locations—whether or not they desire to participate, and regardless of whether they are difficult to find, reach, and count.

    • How does this pertain to commuter campuses, i.e., campuses that do NOT have on-campus housing?

      These campuses have no obligation for the 2020 Census if they do not have student living in on campus or off campus housing. The students will be counted at their residence.

    • How will you determine which residence is correct for a student that is reported on campus and in their home state?

      The 2020 Census residence criteria are used to determine the correct residence for various residence situations such as described above. This is why it is important that the Census Bureau receive complete data to be able to perform critical matching. The more complete the information, e.g. legal first and last names or complete DOB (month, day, and year), the more confident Census can be that two records that are linked together are the same person.

    • If using e-response and race/ethnicity and gender information is not included, will the information be considered complete for upload?

      The information will be considered complete if you provide complete “directory information.” Information required to help with non-duplication include Name, DOB or Age, Address of usual home elsewhere (where they live while not at campus housing). The more complete the information, e.g. legal first and last names or complete DOB (month, day, and year), the more confident Census can be that two records that are linked together are the same person.

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    Census Count Ending Early

    Aug 5, 2020, 19:56 PM
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    Summary : AACRAO strongly urges all of our members to work with the Census Bureau to provide the relevant information needed to complete an accurate count ahead of August deadlines.
    Url :

    The U.S. Census Bureau will end all counting efforts for the 2020 Census on September 30, a month sooner than previously announced, as legislation that would have extended the national head count's deadlines in light of pandemic-related delays stalls in the Senate, NPR reported.

    Federal law requires the bureau to send population totals to the president by December 31 of every census year. However, the pandemic forced census officials in April to rewrite that timeline, pushing delivery of population totals to April 2021. The House approved the new deadline in May, but the Republican-controlled Senate has not followed suit, reported The New York Times.

    The shift to distance learning due to the COVID-19 outbreak forced students living both on- and off-campus to return home, complicating this year's Census operations. Bureau representatives have been reaching out to campuses over the last few months to verify and collect certain directory information on students in group living quarters, including college residence halls, as well as students living in non-college/university-owned housing. Low response rates this year could exacerbate undercounting of college students, an historically hard-to-count population. 

    The 2020 Census count is critical for determining representation and the allocations of federally funded programs, including those in higher education. As such, AACRAO strongly urges all of our members to work with the Census Bureau to provide them with the particular directory information items it is seeking on students: name, address, and date of birth. *Note: directory information must be limited to information that is not generally considered harmful or an invasion of privacy and cannot include items such as social security numbers, race, gender, or ethnicity.

    Institutions have until August 7 to submit this information electronically and until August 26 to submit the information in paper format to the Census Bureau for students that would have been living in college/university-owned student housing (on and off-campus) on April 1 prior to the pandemic outbreak. Meanwhile, the deadline for off-campus non-college/university-owned student housing records is August 14. 

    For additional guidance, information, webinars, and resources on what information institutions may provide as directory information, visit AACRAO's 2020 Census & Student Privacy webpage.

    Please reach out to the Census Bureau at dcmd.group.quarters.eresponse@census.gov for assistance with providing data for on campus student housing. For help with submitting your off campus file, please contact the Census Bureau at geo.SWIM@census.gov.

    Related Links

    NPR

    https://www.npr.org/2020/08/03/898548910/census-cut-short-a-month-rushes-to-finish-all-counting-efforts-by-sept-30

    The New York Times

    https://www.nytimes.com/2020/08/04/us/2020-census-ending-early.html

     
    Michelle Mott
    Categories :
    • Advocacy
    • FERPA
    Tags :
    • census
    • covid-19
    • Federal relations
    • gender
    • Race
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