Participating as a partner, sponsor, or exhibitor at the 112th AACRAO Annual Meeting offers a high-impact way to elevate your brand and connect directly with decision-makers in higher education. These opportunities are structured to maximize visibility, facilitate meaningful engagement, and associate your organization with professional leadership in the field.
The Annual Meeting is our largest gathering of higher education professionals, with approximately 2,000 participants. This is the perfect opportunity for savvy exhibitors to showcase products and services, connect with new customers, and renew existing relationships.
Business Partner Opportunities:
Exhibitor – EACH 10X10 EXHIBIT SPACE RENTAL
CORPORATE MEMBER: $4,800 | NON-MEMBER: $6,160
There is a $160 charge for each exposed corner.
- Included in your exhibit fee:
- AACRAO Corporate Members receive two (2) complimentary full meeting registrations and three (3) ‘exhibit hall only’ registrations per 10’ x 10’ booth.
- Non-members receive one (1) complimentary full meeting registration and three (3) ‘exhibit hall only’ registrations per 10’ x 10’ booth.
- Name and hyperlink on the conference website
- Listing of company name, logo, URL, and company description in the meeting App (powered by Whova)
- Opportunity to record a 60-second video for attendees on the Annual Meeting website. (First-come, first-served)
- One (1) electronic list of pre-registered attendees to be distributed before and after the Annual Meeting.
- An Opening Reception for attendees and several food and coffee breaks held inside the exhibit hall.
- Questions? Contact exhibits@aacrao.org.
Corporate Breakout Presentation
A limited number of corporate presentation slots are available to companies and organizations to deliver an educational session to highlight the company’s expertise. Participation is on a first-come, first-served basis and will be confirmed upon receipt of the proposal.
Note: Although Corporate Presentation slots allow you the opportunity to sell your products and services, we suggest that you have a university representative co-present the session, or that you make it an educational session.
Exhibiting companies also seeking a presentation slot receive priority over non-exhibiting companies.
Companies can choose from one of three options:
- Standard Sessions: Present during regular conference times
- Showcase Presentations: Utilize dedicated hour: Monday 10:15 AM- 11:00 AM
- Combined Option: A mix of one (1) standard and one (1) showcase presentations
| CORPORATE PRESENTATION | SHOWCASE PRESENTATION | COMBINED OPTION |
| Present during one of ten session time slots: $3,800 (AACRAO Members) $6,955 (All other companies) | The showcase provides non-competing hours dedicated to corporate presentations: $5,245 (AACRAO Members) $8,400 (All other companies) | One presentation during standard session time slots and one during the showcase: $7,380 (AACRAO Members) $8,830 (All other companies) |
INCLUDED IN YOUR PRESENTATION FEE:
- One (1) 50-minute breakout presentation in a session room with A/V
- One (1) complimentary full conference registration
- Session listing on the AACRAO Session Gallery page
- Session listing in the mobile App (powered by Whova)
- Access to the meeting App (powered by Whova)
- One (1) electronic list of pre-registered attendees to be distributed before the meeting
CORPORATE PRESENTATION RESERVATION, PLEASE COMPLETE THE FOLLOWING STEPS:
- Submitting a session proposal requires a login; if you have never logged in to the AACRAO system, you can easily create an account by clicking “not a member.”
- Once the session is submitted in the system, confirm the session type from the above options (Corporate presentation, Showcase presentation, or combined option) by sending an email to jimenezn@aacrao.org
- An invoice reflecting your presentation type and slot reservation will be sent to the primary contact/submitter
Note: Slotting your session will be only possible after submitting your complete session information and payment has been received.
AACRAO reserves the right to limit the number of corporate presentations per company to two (2).
When complete proposals are submitted, the Corporate Partnerships team is notified and will contact the presenter regarding the next steps. Contact jimenezn@aacrao.org for more information.
Session proposals require a login; if you do not have an AACRAO login, click the “Submit a Proposal” button and then click the “Not a Member” hyperlink to create an account.
Questions?
| Corporate Registration Questions? Email: corporates@aacrao.org General meeting inquiries? Email: meetings@aacrao.org |
Sponsorship Opportunities
Attendee Badges/Lanyard
Available: 1
Connect your company with the community every step
of the way.
Put your brand front and center from the start. As the Badge/Lanyard Sponsor, your logo will be seen throughout the event.
Members: from $15,000
Nonmember: $20,000
Awards
Available: 1
Be associated with networking and community.
Position your brand as a supporter of professional community, networking, and engagement.
Members: from $5,000
Nonmember: $7,500
Board Event
Available: 1
Connect your brand with AACRAO strategic leadership.
Position your company as a key partner in shaping the future of AACRAO. Sponsoring the Board Event puts you front and center with AACRAO and other decision-makers.
Members: from $7,500
Nonmember: $12,000
Charging Station
Available: 3
Keep attendees powered up, and your brand top of mind.
As the Charging Station Sponsor, your company supports connection and productivity while gaining continuous visibility in a high-traffic area.
Members: from $2,500
Nonmember: $5,000
Closing Keynote
Available: 1
Keynote sessions draw the largest audiences, maximize your exposure during key event moments
Go beyond advertising, connect your brand to a memorable experience that builds long-term audience relationships.
Members: from $20,000
Nonmember: $25,000
Conference Tote
Available: 1
Your brand is placed in each attendee’s hands as they arrive.
Maximize visibility, drive booth traffic, and reinforce your brand by making a memorable first impression.
Members: from $15,000
Nonmember: $20,000
Diversity Keynote
Available: 1
Keynote sessions draw the largest audiences. Maximize your exposure during key event moments.
Go beyond advertising, connect your brand to a memorable experience that builds long-term audience relationships.
Members: from $20,000
Nonmember: $25,000
Experience AACRAO
Available: 2
Fuel the conversation, and welcome the first-time attendees.
As the Experience AACRAO Sponsor, your brand is introduced to first-time attendees and served alongside great food, networking, and connection.
Members: from $7,500
Nonmember: $15,000
Global Learning Mobility Lunch
Available: 4
Fuel the conversation, and the attendees.
As the Global Learning Mobility Lunch Sponsor, your brand is served alongside great food, networking, and connection.
Members: from $5,000
Nonmember: $7,500
Grad & Professional Schools Lunch
Available: 4
Fuel the conversation, and the attendees.
As the Grad and Professional Schools Lunch Sponsor, your brand is served alongside great food, networking, and connection.
Members: from $5,000
Nonmember: $7,500
Hotel Key Cards
Available: 1
Put your brand directly into attendees’ hands where they’ll see your logo multiple times a day.
Your logo will be one of the first things attendees see upon arrival, helping create a strong and positive first touchpoint.
Members: from $10,000
Nonmember: $15,000
Hotel Key Cards (Secondary Location)
Available: 1
Put your brand directly into attendees’ hands where they’ll see your logo multiple times a day.
Your logo will be one of the first things attendees see upon arrival, helping create a strong and positive first touchpoint.
Members: from $5,000
Nonmember: $7,500
International Dinner
Available: 4
Support a popular conference experience while positioning your company as a generous and approachable partner.
Attendees naturally gather during dinner breaks, creating a perfect opportunity for visibility and engagement with your brand.
Members: from $5,000
Nonmember: $7,500
Lapel Pin Backing Card
Available: 1
Showcase your brand fashionably.
Gain visibility from our most fashionable professionals.
Members: from $5,000
Nonmember: $7,500
Meter Board
Available: 6
Put your brand in the spotlight and reach a targeted audience of professionals.
Make a lasting impression with your company’s logo prominently featured.
Members: from $2,500
Nonmember: $3,500
Mobile App
Available: 1
Keep your brand front and center with repeated visibility throughout the event.
Smart, digital-first sponsorship that maximizes impressions and drives engagement with your company.
Members: from $10,000
Nonmember: $15,000
Opening Keynote
Available: 1
Keynote sessions draw the largest audiences. Maximize your exposure during key event moments.
Go beyond advertising, connect your brand to a memorable experience that builds long-term audience relationships.
Members: from $30,000
Nonmember: $40,000
Refreshment Breaks (Exhibit Hall)
Available: 4
Support a popular conference experience while positioning your company as a generous and approachable partner.
Attendees naturally gather during refreshment breaks, creating a perfect opportunity for visibility and engagement with your brand.
Members: from $5,000
Nonmember: $7,500
Registrar 101 Workshop
Available: 1
Sponsoring workshops puts your company in front of motivated, early-arriving participants.
Show your support for professional growth.
Members: from $7,500
Nonmember: $10,000
Sensory/Quiet Room
Available: 1
Support attendee well-being and balance throughout the event.
Show your commitment to a healthy, thriving community. The Sensory/Quiet Room Sponsorship puts your company in the relaxing space while attendees recharge and refresh.
Members: from $5,000
Nonmember: $7,500
Session Signage
Available: 2
Session attendees will see your company alongside the session information.
Show your support for professional growth.
Members: from $5,000
Nonmember: $7,500
Session Tracks
Available: TBD
Keep attendees connected and engaged with the themes as your brand aligns with thematic productivity throughout the event.
Position your company on the grid for session themes.
Members: from $5,000
Nonmember: $7,500
Water Bottle Sticker Station
Available: 1
Support attendee well-being and balance throughout the event.
Show your commitment to a healthy, thriving community. The Water Bottle Sticker Station sponsorship puts your company in the spotlight while attendees hydrate and refresh.
Members: from $12,000
Nonmember: $17,500
Welcome Reception Drink Tickets
Available: 4
As the Drink Ticket Sponsor, your brand helps spark conversations and connections from the very first toast.
As the Drink Ticket Sponsor, you’ll be part of the first cheers and lasting first impressions.
Members: from $7,500
Nonmember: $10,000
Other Sponsorship Opportunities
Corporate Membership
Join now to boost your visibility and unlock valuable resources by becoming a corporate member. Receive immediate access to exclusive benefits, including:
- Save with reduced rates for exhibits, sessions, and advertising.
- Discounts on AACRAO publications.
- Connect and collaborate with a community of higher education administrators.
For more information, visit the Corporate Connection page.
Strategic Marketing Partnerships
Engage in year-long or multi-year partnerships to maximize exposure across multiple meetings. Opportunities include:
- Product or event sponsorships.
- Thought leadership initiatives like webinars or research.
To discuss a strategic partnership, contact corporates@aacrao.org or call (202) 263-0287.
Corporate Meeting Registration
Corporate Registration Opens in January 2027.
A “corporate attendee” is any registrant affiliated with an organization that provides products or services to AACRAO members. AACRAO reviews and will reclassify corporate registrations that come through the Institutional portal, as necessary, which may dictate a higher fee.
Sponsoring offers strategic advantages:
1. Visibility and Branding: Put your brand directly in front of attendees during networking events and highly-attended sessions. It’s a prime opportunity for exposure as attendees associate your brand with a positive experience.
2. Networking Opportunities: Breaks are natural networking hubs where attendees gather. Sponsoring allows your representatives to engage directly with potential clients, partners, and industry influencers in a casual setting.
3. Positive Association: Providing something attendees appreciate creates positive associations with your brand, enhances brand perception, and generates goodwill.
4. Targeted Audience Reach: Align your company with key experiences and moments that attendees remember and value, helping build long-lasting relationships with your target audience.
5. Supporting the Event: Sponsors contribute to the overall success of the conference, positioning your company as a supportive and engaged member of the community.
Sponsoring a coffee break, plenary speaker, the Conference App, swag, or other opportunity is a strategic investment in visibility, networking, and brand enhancement within a targeted audience.
Business Partner status applies to all registrants affiliated with a company or organization that provides or sells products or services to AACRAO membership.