The American Association for Collegiate Registrars and Admissions Officers (AACRAO) seeks candidates for a paid, part-time Intern in the Meetings Department, Education and Member Development Division. The ideal candidate is a motivated, dependable, and detail-oriented learner interested in conference planning, event management, and association work. The Meetings Intern will gain hands-on experience supporting national professional conferences while providing operational support to the Meetings Department. AACRAO seeks and encourages a diverse applicant pool.
Applications will be accepted until the position is filled, with full consideration given to those received by September 11, 2026. The selected candidate is expected to begin no later than October 5, 2026.
Compensation: $20/hour for undergraduate and $23/hour for graduate students
Location: AACRAO’s office is located in Washington, D.C., near the Farragut North Metro station. This hybrid position requires at least one day per week in the office, with additional in-office days during some peak meeting periods. Travel to AACRAO meetings may be approved based on organizational needs.
ABOUT AACRAO
AACRAO is a nonprofit professional association of more than 18,000 higher education admissions and registration professionals representing more than 2,600 institutions and agencies in the United States and over 40 countries. AACRAO’s mission is to serve and advance higher education by providing leadership in academic and enrollment services.
RESPONSIBILITIES OF THE MEETINGS INTERN ROLE
Event Management & Registration
- Draft and update registration forms, routine communications, and meeting documentation
- Update event websites and registration platforms
- Support proposal/abstract management and session scheduling
- Maintain accurate registration, session, and presenter information in AACRAO databases
- Provide professional and helpful customer service to meeting attendees
Event Technology & Digital Resources
- Maintain conference app content, including agendas, speaker profiles, sponsor/exhibitor information, handouts, and session resources
- Organize and maintain digital presenter files and assist with conference app communications
- Perform routine content updates and quality-control checks across meeting technology platforms
Conference Logistics
- Organize, pack, ship, and unpack conference materials and maintain Meetings Department inventory
- Assist the AACRAO Publications Department with receiving, shipping, and storage
- When onsite, assist with registration, signage, meeting materials, session rooms, attendee flow, headcounts, and other duties as assigned
Departmental Support
- Maintain Meetings Department digital files, tracking spreadsheets, and project information
- Update tasks, deadlines, and status information in project management tools
- Attend staff and department meetings as assigned
- Support additional Meetings Department projects and activities as needed
QUALIFICATIONS
- Strong attention to detail, organizational and time-management skills, and ability to manage multiple assignments
- Strong written and verbal communication skills
- Ability to follow detailed instructions and established processes
- Proficiency with Google, Adobe, and the Microsoft Office Suite
- Intermediate Microsoft Excel and/or Google Sheets skills preferred
- Previous experience in events, customer service, administrative support, student organizations, hospitality, or a similar environment preferred but not required
WORKING CONDITIONS
- 20 hours per week during business hours of 9:00 a.m. – 5:00 p.m. ET, Monday–Friday. A consistent weekly schedule will be established and may accommodate academic commitments; additional hours may be approved during peak meeting periods.
- Must be able to lift and move materials weighing up to 35 lbs.
- The position is primarily computer-based but occasionally requires packing and moving meeting materials. Onsite assignments may require extended periods of standing and walking.
HOW TO APPLY
To apply, submit a letter of interest and resume. Preference is given to currently enrolled college students.
share