Travel Information
State and Regional Officers are responsible for their own transportation fees.
Air or Train fare to Alexandria, Virginia
Economy Airfare to and from Alexandria, Virginia is fully covered by AACRAO for: Board Members, N&E Committee Members, Program Committee Members, Caucus Chairs and Vice-Chairs, Community and Content Faciliators, Conference Directors, PAC Chairs and Vice-Chairs, Programmatic Liaisons, and Work Group Chairs of the Leadership Meeting. You can book your own ticket and seek reimbursement from AACRAO. Please remember to book the most economical fare via the most direct route to Ronald Reagan airport (DCA). If you are unable to book your own ticket, please contact Tiffany Hsu (hsut@aacrao.org) for assistance.
If you are planning to drive, AACRAO will reimburse for mileage up to 600 miles roundtrip. Overnight parking at the Hilton Alexandria Old Town is $36/night. AACRAO will reimburse for one night of parking.
Transportation to the Hotel:
DCA is a metro stop on the DC Metro Blue line. The Hilton Alexandria Old Town is one block from the King Street stop on the DC Metro Blue line; the ride is twenty minutes. One way fare is $2.20. AACRAO will reimburse metro fare from DCA to the King Street stop. We encourage you to use metro as your method of transportation to/from the hotel. In the event that you are unable to take metro, AACRAO will reimburse Uber/Lyft or cab fare between the airport and the hotel (please keep a copy of your receipt).
State and Regional Officers are responsible for their own lodging fees.
Hotel Accommodations:
AACRAO will cover 100% up to four nights: AACRAO Board Members, up to five nights if you're AACRAO Past President
AACRAO will cover 100% up to three nights: N&E Committee, Conference Directors, ASCEND Director, SEM EP Director
AACRAO will cover 100% up to two nights: Program Committee Members. If you would prefer to be matched with a roommate of the same gender, AACRAO will cover 100% of up to three nights.
AACRAO will cover 100% one night only: PAC Chair/Vice-Chair, Caucus Chair/Vice-Chair, Community and Content Facilitator, Programmatic Liaison, or Work Group Chair. If you would prefer to be matched with a roommate of the same gender, AACRAO will cover 100% of up to two nights.
Incidentals are not covered by AACRAO. The hotel room rate is $229/per night (+ taxes).
Board Member Accommodations: check-in Tuesday, June 11 / check-out Saturday, June 15, 2024
Program Committee Accommodations: check-in Thursday, June 13 / check-out Sunday, June 16, 2024
N&E Committee Member Accommodations: check-in Thursday, June 13/ check-out Sunday, June 16, 2024
Other Leadership Meeting Attendees: check-in Thursday, June 13 / check-out Saturday, June 15, 2024
Leadership meeting will begin with breakfast on Friday, June 14.
AACRAO will add all attendees to a rooming list with the hotel based on the listed arrival and departure dates. Do not contact the hotel separately to make reservation arrangements. If you need a check-in or check-out date that is different than what is listed above; contact Tiffany Hsu.
Meals/Per-Diems
The following meals are provided by AACRAO during the Leadership Meeting:
- Friday, June 14: Breakfast and Lunch
- Saturday, June 15, Breakfast and Lunch
All attendees can claim per diem on the following:
- Travel Day Per Diem on June 13 - $59.25
- Dinner Per Diem on June 14 - $36
- Dinner Per Diem on June 15 - $36
- Travel Day Per Diem on June 16 - $59.25 (*Program Committee and N&E Committee Members only)