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Early Registration Deadline:
February 22, 2019

Registration Questions: 
Call (800) 310-7554 or (240) 439-2554
Email aacraoannual@experient-inc.com

General Meeting Inquiries: 
Call (202) 293-9161
Email meetings@aacrao.org

Allow seven business days for processing of form before calling to confirm receipt of form and/or changes submitted.

Registration Information

Online Registration

  • AACRAO Members
    After selecting registration type, you will be asked to log in to your AACRAO user account.
    Register Now
    First time logging-in? Review the login instructions. Need assistance with the cost of registration? Apply for the Connor Scholarship.
  • Honorary Members
    If your benefits are active, download your registration form and return to Ashley Fodrey.
  • Non-Members

    As part of their member benefits, AACRAO members are eligible for discounts on meeting registration fees. If you would like to receive member pricing, please contact AACRAO Membership or call 202.355.1040 before starting the registration process.

    Not interested in receiving a registration discount? Create a non-member account to continue.

  • Corporate Participant (not exhibiting, presenting, or sponsoring)

    Anyone not affiliated with a college or university falls under the Member/Nonmember Corporate category. If necessary, AACRAO will review and reclassify your registration, which may dictate a higher fee. Companies/organizations that are not exhibiting, sponsoring, or delivering a corporate presentation must register under the Corporate Registration category.

    Exhibitors, sponsors, and/or corporate presenters should register through the designated link.

  • Exhibitor/Sponsor/Corporate Presenter

    Register Now. If you prefer to mail in your registration, a special registration form is also available for those falling into this category.

Paper Registration

Complete either the standard registration form or exhibitor/sponsor/corporate presenter registration form.

  • Fax to (301) 694-5124
    OR
  • Mail to:

AACRAO – IV
PO Box 37500
Baltimore, MD 21297-3500

Registration Information

  • Registration Fees

    To qualify for the member rate, the registrant must be a paid member on an active AACRAO membership roster (institutional, affiliate, corporate, organizational, or individual).

    Registrants may register at the One Day Only rate once. If attending more than one day, they must register at the applicable rate for the entire meeting. This badge will only be available for pick up on the day that was chosen. No early access will be granted.

    Guest registration is available for spouses, companions, and children of registrants. Professional colleagues are not permitted to register as guests. A discounted guest registration fee is offered to children under 18. Registered guests may visit the Exhibit Hall and attend the Welcome Reception (excludes professional development sessions).

    Discounted registration is available to first-time minority attendees from higher education institutions. The completed First-Time Minority Attendee Form must be submitted with the registration form. If registering online, the form may be completed online during the registration process or submitted separately to meetings@aacrao.org.  

    If you register for a workshop, luncheon or reception, you will receive a ticket with your badge upon meeting check-in. Name badges are required for all sessions, workshops, and events as well as entrance to the Exhibit Hall.

     

  • Payment

    Registrations MUST be accompanied by check or credit card charging authorization.  Forms received without payment will NOT be processed.  AACRAO does not accept purchase orders (P.O.s) for conference registration payment. Funds must be in U.S. dollars.  Checks or money orders should be made payable to AACRAO.  (For accounting purposes, the AACRAO Federal Tax ID number is 52-2274900.)

     

  • Deadlines, Substitutions, Cancellations, and Refunds

    The deadline for early bird registration is February 22, 2019.  Registration forms must be faxed or postmarked by that date to qualify for the early bird rate.  Online registrations must be entered by 11:59 p.m. PST on February 22, 2019 to qualify. On-site registration will be available for an additional $50, although attendees are encouraged to register in advance. 

    Substitutions and cancellations must be made in writing. Fax to (330) 963-0319. Substitutions may be made without penalty. 

    Deadlines for refund of conference and workshop registration fees:

    • By February 8: $50 processing fee
    • From February 9-March 20: $150 processing fee
    • After March 20: No refund


    No-shows will not receive refunds of any fees paid. If a meeting is canceled, registrants will be notified in advance. AACRAO is not responsible for any charges or cancellation fees assessed by airlines, hotels, or travel agents. These terms and conditions will apply even if they are not printed on the registration form itself. 

     

  • Special Needs and Accommodations
    If you have special needs and require accommodation to fully participate, please e-mail a description of your requirements by February 8, 2019 to meetings@aacrao.org.

    Should you require special hotel accommodations, please notify the hotel when making your reservation.

     

  • Confirmations

    Confirmations will be sent via email to registrants within one week of receipt. If an email address is not provided, or if an email sent to you is returned as undeliverable, you will receive a confirmation via fax or regular mail within 5-7 business days. Please allow seven business days for processing of form before calling to confirm receipt of form and/or changes submitted.

    If AACRAO cancels a meeting, it will make every effort to notify registrants in advance. AACRAO is not responsible for any charges or cancellation fees assessed by airlines, hotels, or travel agents.