Leadership Group

Meeting at a glance 

Begins: Friday, June 21 at 9:00 a.m. (Breakfast available from 8:00-9:00 a.m.)

  • AACRAO Program Directors, Program Committee Coordinators, Board members, Chairs of Volunteers, and any individuals taking part in the AACRAO Hill Day will begin at an earlier time.

Ends: Saturday, June 22 at 6:00 p.m.

  • All attendees are encouraged to join their colleagues for dinner. AACRAO will reimburse for applicable meal and lodging expenses on this night.
  • AACRAO Program Committee will continue to meet through Monday until 5 p.m.

NOTE:

  • If you apply and are selected to attend Hill Day, you should plan on arriving on Wednesday night or early (arrive at hotel before 8 AM) on Thursday
  • If you are a Program Committee Member (i.e. a group coordinator) the meeting will extend through Monday evening to review and slot sessions

Location

Hilton Alexandria Old Town
1767 King Street
Alexandria, VA 22314
703-837-0454

Questions? Contact AACRAO or call 202-355-1069
  • Hotel Accommodations

     

     

    • AACRAO will make your hotel reservation and cover the cost of your room according to the dates you select at registration. You are expected to share rooms. You may request a roommate or AACRAO can provide you with one. You will be notified of your roommate prior to the meeting.
    • If you prefer to have your own room, you will need to pay half the cost of the room for the weekend (see below for details). Please indicate this at registration. If you choose to arrive before or stay after the meeting, you may be able to pay AACRAO’s conference rate at the hotel. Please notify us if you would like to take advantage of this.
    • If you request a single room, please note that the guaranteed room rate for this meeting is $182+tax per night. Hotel billing does not permit 'split' room bills. If you have a 3 night stay for travel or AACRAO-related business needs and you request a single room, you will receive a bill for two of the three nights. When completing your AACRAO reimbursement form, be sure to request reimbursement for half of one night (25% of your total bill). 

     

     

  • Travel

     

    Book your travel on your own OR through AACRAO's travel agent, ATC.

    • Booking on your own. Pay upfront, then request reimbursement from AACRAO using the form available in the "Meals and Reimbursement" section. 
    • Booking with ATC.
      • Visit ATC's website.
      • If you did not attend last year's leadership meeting, you will receive an email with instructions and login information from Deem@work (notifier@deem.com) which you may use to book your travel. You should receive this email no later than one week after you have registered.
      • If you attended this meeting last year, you already have a profile with ATC, whether you used it or not, and can reuse that profile. 
      • To retrieve your log-in information, visit AACRAO's Travel Agent's website, and click the "Forgot Your Username or Password" button. Then enter the email address on file with AACRAO in the username field and you should be sent a new password.
      • The Budget code is 6605 and the Authorization code is 13164.
      • In the event that you do not receive notification from the rearden commerce notifier, check your spam filter. If it is not there, contact webmaster@atcmeetings.com to get set-up.

       

       

  • Meals and Reimbursement

     

     

     

     

  • Dress

     

     

    • During the meeting: Business Casual is appropriate. You will be out of place wearing a suit, and similarly out of place wearing sweatpants.
    • Outside of the meeting: Casual and prepare for warm and humid weather. We plan on taking advantage of the great outdoors for the evening dinner and reception, weather permitting!