AACRAO Leadership

Tentative Meeting Schedule

All listed sessions are in Eastern Daylight Time

***All events will take place at Hotel Washington unless otherwise indicated.

• Friday, June 23

  Includes all participants

  
  Lunch
  12:00 p.m. - 1:00 p.m.
  
  Leadership Meeting
  1:00 p.m. - 5:00 p.m.
  
  Friday Night Event
  6:00 p.m. - 8:00 p.m.

   

• Saturday, June 24

  Groups will break into three separate tracks: General Leadership Track (includes PAC Chairs and Vice-Chairs, Program Committee, Work Group Chairs, Conference Directors, Content Coordinators), S&R Track, and N&E Track. Individual Track Schedules will be shared shortly.

  
  Breakfast
  8:00 a.m. - 9:00 a.m.
  
  Leadership Meeting
  9:00 a.m. - 12:00 p.m.
  
  Lunch
  12:00 p.m. - 1:00 p.m.
  
  Leadership Meeting
  1:00 p.m. - 5:00 p.m.
  
  Dinner
  Dinner is on your own. Individuals can claim per diem for dinner ($36)
  5:00 p.m.
  

   

• Sunday, June 25

  Program Committee only (Program Chair, Program Vice-Chair, Group Coordinators, AACRAO staff as assigned)

  
  Breakfast
  8:00 a.m.-9:00 a.m.
  
  Meeting
  9:00 a.m.-12:00 p.m.
  
  Lunch
  12:00 p.m. -1:00 p.m.
  
  Meeting
  1:00 p.m. - 5:00 p.m.
  
  Group Dinner (Location: TBD)
  6:00 p.m.-8:00 p.m.

   

Hotel Information

Hotel Washington
515 15th Street. NW
Washington, DC 20004
Phone: (202) 661-2400

Group Rate: $249/night (does not include taxes) - You must complete the registration form by May 29, 2023 if you wish to receive the group rate.

State and Regional Officers  - You are responsible for 100% of your rooming fees. Please use this link to book your room and secure the $249/night group rate. 

All Other Attendees - AACRAO will add you to a master rooming list based on the arrival/departure dates listed on the registration form. There is no need to arrange for hotel accommodations separately.

Attendee Resources and Reminders

• Reimbursement Policy

  AACRAO covers your transportation to/from the meeting along with your meals during the meeting days and one night of lodging (100% if you have a roommate). State and Regional Associations are responsible for 100% of their transportation and lodging fees.

  What constitutes reimbursement?

  • Flight/Transportation Arrangements (Airline tickets, Shuttle fares, Train tickets, Mileage, Metro Fares, Parking Fees, Taxis, Ubers/Lyfts, etc.) When booking travel, please be mindful of the need to control expenses for AACRAO. Please utilize the least expensive options for transportation.
  • Per Diem on meals AACRAO will not provide during the meeting days (Breakfast on Friday and Dinner on Saturday).
• Lodging

  AACRAO will cover one night of your stay if you are rooming alone and 100% of the lodging fees if you have a roommate. You will need to provide a credit card upon check-in for incidentals ($200 hold will be placed on your credit card) and/or rooming fees (AACRAO will not reimburse for incidentals). If rooming alone, the hotel will charge one night to AACRAO’s bill and the remaining nights to your credit card. State and Regional Associations are responsible for 100% of their lodging fees.

• Expense Reports

  After the meeting, you will need to submit an expense report and receipts for reimbursement.

  A receipt must accompany each expense you reimburse, except for per diem. Per diem reimbursements (reimbursement for meals) do not require a receipt, but we follow the per diem rates listed on the GSA website. If the allowable per diem for dinner, for example, is $36, you will be reimbursed $36 for your meal, regardless of what you spent.

Questions? Contact Tiffany Hsu (hsut@aacrao.org).