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AACRAO Home

Corporate Opportunities

Registration for Exhibitors & Sponsors

3 Ways to Register:

• On the Web
• Fax the completed form to: (330) 963-0319
• Mail the completed form to:
  AACRAO Annual Meeting
  PO Box 714003
  Columbus, OH 43271-4003
  • Print the Annual Meeting Exhibitor & Sponsor Registration Form

Registration Information and Procedures

On-site registration will be available, although attendees are encouraged to register in advance. We cannot guarantee that registrations received after March 9, 2005 will be processed prior to the meeting.

• Exhibitor and Sponsor Registration
  Exhibitors and sponsors must use the special Exhibitor & Sponsor Registration Form to register.

• Complimentary Full Meeting Registrations
  
  • Exhibitors who are AACRAO partners receive two complimentary registrations per 10 x 10 booth space.
  • Exhibitors who are not AACRAO partners receive one complimentary full meeting registration per 10 x 10 booth space.
  • Sponsors receive one complimentary registration unless otherwise specified in sponsorship agreement. (Contact Daniel Gee at (202) 263-0293 or geed@aacrao.org for more information.)

    Note that complimentary full meeting registrations include admission to professional development sessions, plenaries, and other events but do not include admission to paid preconference workshops and the International Educators Reception.

• Additional Paid Meeting Registrations
  Exhibitors and sponsors may purchase additional full meeting registrations at the early bird, member fee. Note that the usual cancellation and refund policies apply to paid registrations.
  
• Exhibit Hall Only Registrations
  Exhibitors who are staffing booths in the exhibit hall may register for complimentary Exhibit Hall Only registrations (limit of three complimentary Exhibit Hall registrations per 10x10 booth.) Exhibitors who exceed their allotment of complimentary Exhibit Hall Only registrations, may purchase additional registrations at $40 each. Note that Exhibit Hall Only registrants may not attend professional development sessions.
  
• Guest Registration
  is available for spouses, companions, and children of registrants. A discounted guest registration fee is offered to children under 18. Registered guests may visit the Exhibit Hall and attend the Welcome Reception and other special events (excludes professional development sessions).
  
• Workshops and Luncheons
  Exhibitors and sponsors may purchase tickets for preconference workshops and the International Educators Reception.
  
• Payment
  Registrations, which are not complimentary, MUST be accompanied by check, money order, or credit card charging authorization. Forms received without payment will NOT be processed. Funds must be in U.S. dollars. Checks or money orders should be made payable to AACRAO. (For accounting purposes, the AACRAO Federal Tax ID number is 52-2274900.)
  
• Confirmations
  Confirmations will be sent via e-mail to registrants within one week of receipt. If an e-mail address is not provided, or if an e-mail is returned as undeliverable, a confirmation will be sent via fax or regular mail within 5-7 business days.
  
• Tickets & Badges
  Name badges are required to be worn at all times. Appropriate exhibitor identification is required for admission to the exhibit hall when the hall is closed to registrants. Paid workshops and special events require tickets that will be distributed along with your badge at the Annual Meeting.
  
• Substitutions, Cancellations, and Refunds
  All changes, substitutions, and cancellations must be made in writing. Substitutions may be made without penalty. Fax to (330) 963-0319 or e-mail aacraoannual@conferon.com

Deadlines for refund of attendee registration, guest, and workshop registration fees :

• By March 24, 2006 Full refund less $35 processing fee
• From March 25 to Full refund less $150
• March 31, 2006 processing fee
• After March 31, 2006 No refund
• No-shows will not receive refunds of any fees paid.

If AACRAO cancels a meeting, it will make every effort to notify registrants in advance. AACRAO is not responsible for any charges or cancellation fees assessed by airlines, hotels, or travel agents.

Special Needs

If you have special needs and require accommodation to fully participate, please e-mail a description of your requirements by April 1, 2006 to meetings@aacrao.org

Should you require special hotel accommodations, please notify the hotel when making your reservation.

Questions?

• For registration only: Call (330) 425-9330
  or e-mail aacraoannual@conferon.com

Please allow seven business days for processing of form before calling to confirm receipt of form and/or changes submitted.

• For general questions: Call (202) 293-9161
  or e-mail meetings@aacrao.org