Student Right-to-Know/Campus Crime Reporting & Disclosure

(This Sample Disclosure Statement if for Use by All Title IV Schools with Longest Programs of 2-Years) 
Should be Used For Disclosures to Enrolled and Prospective Students

For additional information or questions contact AACRAO at 202-293-9161.

Model Statement 1:

Disclosure of Institutional (General Student Body) 
Graduation/Completion and Transfer-out Rates

(Name of Institution) is pleased to provide the following information regarding our 
institution's graduation/completion and transfer-out rates. The information is provided in compliance with the Higher Education Act of 1965, as amended. The rates reflect the graduation, completion and transfer-out status of students who enrolled during the (1998-99) school year and for whom 150% of the normal time-to-completion has elapsed.

During the fall semester of (1998) , (1,000) first-time, full-time, certificate or degree-seeking Undergraduate students entered (Name of Institution). After 3 years (i.e., as of August 31, (2001)(65%) of these students had graduated from our institution or completed their programs and (10%) had transferred to other higher education institutions.

Questions related to this report should be directed to: __________________________________

___________________________________ at ___________________________________ 
                   (Title)                                                         (Phone Number)

While reviewing this information, please bear in mind:

  • Graduation and transfer-out rates are based on 3 years of attendance that equates to 150% of our longest program.

  • Graduation (and transfer-out) rates do not include students who left the school to serve in the armed forces, on official church missions, or in the foreign service of the federal government. Students who died or were totally and permanently disabled are also excluded.

Clarifying Notes and Instructions for Institutions- For Year 2002 Disclosures
(Disclosure Must be Made by July 1, 2002)

1. This Disclosure statement serves as a guide for use in disclosing graduation, completion and transfer-out rates. Administrators are encouraged to consult with their legal counsel to ensure full compliance with the Higher Education Act/Student Right-to-Know regulations.

2. Items in parentheses" ( )" need to be filled in by the institution. Dates, numbers, and percentages will change annually.

3. Information and rates disclosed to students must be consistent with information filed in the IPEDS Graduation Rate Survey (GRS). The year 2002 disclosure must include data for the 1998-99 cohort (if you are a 2-year school (and your longest program is 2-years). Disclosures are due annually by July 1st.
4. Copies of the GRS form may not be distributed to satisfy the disclosure requirements.

5. Disclosing Transfer-out Rates: Only institutions that determine that their mission includes providing substantial preparation for students to enroll in "other eligible institutions" are obligated to report transfer-out rates (typically community colleges or other types of lower division schools). In determining if a student should be counted as a transfer-out, the institution only has to consider whether the student (who did not complete a program at your institution) enrolled in another institution within 150% of the normal time for completing his/her program. It is not necessary to determine whether the student completed or did not complete a program at another institution.

6. Schools that are members of athletic associations should contact their association about special arrangements (waivers) that may exist.

Disclosure Methods

The rates must be made available, Upon Request, to Enrolled and Prospective students.

Disclosing to Enrolled Students: Enrolled students must be notified annually of the availability of the information. This Notification must be provided directly to enrolled students (i.e., distribution must be one-on-one), provide a brief description of the information to be disclosed, and indicate where students can obtain copies). The Notification must be sent by U.S. Postal mail, Campus Mail, or Email, or given in person.

The following methods can be used to disclose the rates:

  • Inclusion in school publications (Catalogs, Class Schedules, Handbooks, etc.)

  • Posting on the school's Internet or Intranet web site:
    (If posting on the Internet/Intranet is used-- Enrolled students must be pre-notified of the availability of the information. The notification must be direct (one-on-one), identify the web address, and tell students how to obtain a hard copy.

  • Information can be mailed (U.S. Mail, Campus Mail, Email)

Disclosing to Prospective Students: Disclosure must take place prior to the student enrolling or entering into any financial obligation with the school. Prospective students should be pre-notified of the availability of the information.

Disclosure of the rates can be achieved by:

  • Inclusion in Admissions Materials (e.g., Viewbooks)

  • Inclusion in other publications (Catalogs, Class Schedules, Handbooks, etc).

  • Posting on school's Internet (Prospective students must receive the same pre-notification as enrolled students).

  • Posting on school's Intranet is not allowed.