Records and Registration

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The AACRAO 2010 FERPA Guide (Table of Contents and Introduction)
$110 nonmember/ $80 member; LeRoy Rooker; 2010; 347 pp; Item #0127
For over 30 years, AACRAO's FERPA Guide has provided valuable guidance and training materials to help institutional record-keepers understand and comply with the Family Educational Rights and Privacy Act of 1974, as Amended (FERPA). Building on previous editions, the 2010 Guide provides updates throughout based on January 2009 regulatory changes; adds an extensive collection of FPCO-issued opinion letters; and takes up a new discussion on the intersection between FERPA and HIPAA. Under the expert editorial oversight of LeRoy Rooker, former Director, Family Policy Compliance Office at the U.S. Department of Education, special attention is given to topics such as health and safety emergencies, legitimate educational interest, an expanded definition of disclosure, limitations on use of social security numbers, status of contractors under FERPA, and de-identifying records.
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AACRAO's Retention of Records: Guide for Retention and Disposal of Student Records 2010 Update (Table of Contents and Introduction)
$77 nonmember/$55 member; Shelby Stanfield; 2010; 67 pp; Item #0126
The 2010 Retention of Records Guide provides standards in student records management, and is designed to help you craft an effective institutional retention policy in compliance with Federal and State law. It places greater emphasis on electronic records and expands recommendations regarding the security of those records. It also expands its recommendations for record retention schedules and for the first time offers differentiated retention periods for community and technical colleges alongside four-year schools. Contact information for state records management agencies has been included, as well as a case study to help you develop a retention and disposal policy for academic department offices.
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Electronic Data Exchange Primer (Table of Contents and Introduction)
$35 nonmember/$25 member; Barry Billing and Clare Smith-Larson; 2008; 64 pp; Item 0123
The EDX Primer addresses the most commonly asked questions regarding electronic data exchanges, including matters relating to both traditional EDI standards and contemporary XML data standards as shaped by the Postsecondary Electronic Standards Council (PESC). Written by the AACRAO SPEEDE Committee, the Primer compiles EDX-related technology and contact information resources, along with lists of Web site sources and state, provincial, and regional initiatives and mandates.
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Counterfeit Diplomas and Transcripts (Table of Contents and Introduction)
$80 non-member /$60 member; 2008; 156 pp.; Item #0121
Are your institution's diplomas and transcripts for sale? Counterfeit Diplomas and Transcripts gives educators the tools needed to aggressively protect the legitimacy of their documents, while helping employers evaluate credentials of new hires. Researched and authored by Allen Ezell as part of an AACRAO initiative, this publication introduces readers to the security printing methods and online marketing techniques used by counterfeiters worldwide, arming campus officials and employers for the intricacies of recognizing and handling counterfeit academic documents. Ezell also explores existing state and federal statutes that may provide relief against injury done to institutions by document counterfeiters.
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Community Colleges and Student Information Systems Implementation: A Survey on the Registrar's Role ( Table of Contents )
$50 nonmember/$35 member; 2006; Item #0114
Colleges considering a new system implementation should view the statistics on how different strategies can affect the job of the registrar. Drawing conclusions from a national survey of community and technical college registrars, Community Colleges and Student Information Systems Implementation explores differences in job duties and responsibilities as well as role conflict and ambiguity related to different implementation strategies. The author, Sandra Lepley of University of Central Florida examines in-house, outsourced and consortia implementation strategies, and their relation to college demographic characteristics.
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The Registrar's Guide: Evolving Best Practices in Records and Registration ( Table of Contents )
$130 nonmember / $95 member; 2006; Item #0110
The Registrar's Guide: Evolving Best Practices in Records and Registration is the first comprehensive guide to the registrar's profession to be published in 27 years. Its 35 chapters address a variety of responsibilities, ranging from registration and academic scheduling to detecting credentials fraud and implementing student information systems; preparing for commencement and preparing for accreditation; project management and "Budgeting for Registrars." Other chapters address the work of the registrar in various settings, including small colleges, community colleges, graduate schools, and law, medical and theology schools. The book also contains overviews of FERPA, the Solomon Amendment, and an Appendix of Information Sources on additional compliance matters.
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Student Information Systems: A Guide to Implementation Success
$95 Nonmembers/$70 Members; 2005; Dr. Sharon F. Cramer; Item #0108
What will expedite the implementation of a student information system? Student Information Systems: A Guide to Implementation Success contains constructive examples and practical suggestions, giving readers a step-by-step approach to improving campus buy-in, communication, collaboration and funding; as well as leading project team members and campus administrators through the critically important realities of a successful implementation or upgrade. The guide can assist everyone on campus involved in the implementation to develop and achieve their short-and long-term goals for student information system implementation. 
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Current Trends in Grades and Grading Practices in Higher Education: Results of the 2004 AACRAO Survey
$80 nonmember/$55 member; 2005; Item 0106
AACRAO's publication Current Trends in Grades and Grading Practices in Higher Education: Results of the 2004 AACRAO Survey continues the tradition of surveying grading practices in higher education first begun in 1920. Although much has changed in the world of academia since, grades have remained a central feature.  This consistent importance and interest, as well as our members' role as the guardians of academic records, has been the impetus for AACRAO's continued study of grades and grading practices in American colleges and universities.  The most recent study prior to this one was conducted in 1992.
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The Work of the Registrar: A Summary of Principles and Practices in American Universities and Colleges
$55 nonmember/$40 member; 2005; Item #0105
Take a walk down Memory Lane… In 1940 when AACRAO's The Work of the Registrar was written: Yale tuition was fifty dollars per quarter; colleges had curfews for women and dress codes; the average salary was $1,299 annually; first class stamps were three cents; and colleges sent progress reports home to parents. Read about what's changed since then and what hasn't in The Work of the Registrar: A Summary of Principles and Practices in American Universities and Colleges . Written by Alma H. Preinkert, registrar at the University of Maryland from 1935 to 1954, it became an invaluable reference guide for all registrars during the 1940's. Current members of the profession should find this to be an interesting historical read. While the methods used to admit, register and maintain records have changed dramatically with computers and web based systems, the basic mission of the registrar's office has not.
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The AACRAO 2003 Academic Record and Transcript Guide
$80 nonmember/$55 member; 2003; Item #9015
This Guides is your source for current information on a wide range of issues involving student records and transcripts. In all its chapters, the Guide focuses on the need to reconcile two competing demands: the need to provide accurate information promptly to various constituencies, and the need to safeguard privacy. The Guide emphasizes the privacy implications of the distinction between the full database and the transcript, and offers useful recommendations concerning more than forty database and transcript elements. Expanded in scope, the new Guide also addresses such current issues as recording academic and disciplinary actions on transcripts; use of Social Security Numbers; name changes; transcription of nontraditional work; major features of the USA PATRIOT Act, with a list of FERPA and other resources; and the increasing impact of electronic standards for data interchange (EDI and SPEEDE).
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The AACRAO Guide to Staging a Graduation Ceremony
$75 nonmember/$55 member; S. Mark Strickland; 2001; Item 0999
Overwhelmed by the complicated process of planning a graduation ceremony? The AACRAO Guide to Staging a Graduation Ceremony provides everything you need to design your institution's ceremony from start to finish including budgetary needs, facility choice and set-up, logistical arrangements, commencement programs and photography and academic regalia, all accompanied by numerous examples and diagrams. In addition, this Guide contains comprehensive information on anticipating, preventing and responding to any potential difficulties that may arise.
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AACRAO's Professional Development Guidelines for Registrars: A Self-Audit.
$50 nonmember/$35 member; 2000; 112 pp; Item #0599. Focuses on the knowledge and skills required by registrars for this self-appraisal. Reviews the necessary functions of the registrar's office.
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Student Records Management: A Handbook
Edited by M. Therese Ruzicka and Beth Lee Weckmueller.
Order Information: ISSN: 1056-2192. Available for $69 from Greenwood Publishing Group, 88 Post Road West, PO Box 5007, Westport, CT 06881-5007; phone (203) 226-3571; fax (203) 222-1502.