Online registration will close on June 26. After that date, on-site registration will be available in New Orleans and higher registration fees will apply.

Justification Letter: Use this customizable letter template to help get approval for conference attendance.  

Companies that are exhibiting, presenting, or sponsoring at the meeting should register online or by using the 
Corporate Registration Form.

Registration Information

3 Easy Ways to Register
  1. To pay with a credit card, register online
  2. Fax the completed form to: (301) 694-5124
  3. To pay with a check, mail the completed form to:
PO Box 37500
Baltimore, MD 21297-3500
Registration will be available on-site for an additional $50 fee, although attendees are encouraged to register in advance. We cannot guarantee that registrations mailed after June 30, 2017 will be processed prior to the meeting. Please use the online registration method.

Registration Fees
Your AACRAO Technology & Transfer Conference registration fee includes:
  • Three days of plenaries, breakout sessions, and small group discussions
  • Two continental breakfasts and one luncheon
  • Session handouts
  • Networking reception
Guest refers to a significant other or personal friend, not a business associate, staff colleague or fellow student. Guest registration will not allow access to any sessions or activities except the evening reception on Sunday. Guest tickets are available for spouses, companions, and children of registrants.  A complimentary guest registration fee is offered to children under 12.  Registered guests may attend the Networking Reception on Sunday.

Preconference workshops require an additional fee. To qualify for the member rate, the registrant must be a paid member on an active AACRAO membership roster (institutional, affiliate, corporate, organizational, or individual). 

Early bird registration deadline is June 9. Registrations must be faxed or postmarked by that date to qualify for the early bird registration rate. Presenters requesting discounted registrations require preapproval from the Conference Director and AACRAO Office.

Registrations MUST be accompanied by check, money order, or credit card charging authorization. Funds must be in US dollars.  Checks or money orders should be made payable to AACRAO.  (For accounting purposes, the AACRAO Federal Tax ID number is 52-2274900). Forms received without payment will not be processed.

Substitutions, Cancellations, and Refunds
Substitutions and cancellations must be made in writing. Fax to (301) 694-5124.  Substitutions may be made without penalty. No-shows will not receive refunds of any fees paid.

Deadlines for refund of conference and workshop registration fees:
  • By June 9 -- $50 processing fee
  • From June 9 to June 30 -- $150 processing fee
  • After June 30 -- No refund
If a meeting is canceled, registrants will be notified in advance. AACRAO is not responsible for any charges or cancellation fees assessed by airlines, hotels, or travel agents. These terms and conditions will apply even if they are not printed on the registration form itself.

Confirmations will be sent via e-mail to registrants within one week of receipt.  If an e-mail address is not provided, or if an e-mail sent to you is returned as undeliverable, you will receive a confirmation via fax or regular mail within 5-7 business days.

Special Needs
If you have special needs and require accommodation to fully participate, please e-mail a description of your requirements by June 30, 2017 to Should you require special hotel accommodations, please notify the hotel when making your reservation.

  • Registration only: Call (866) 229-3691 or email
    Please allow seven business days for processing of form before calling to confirm receipt of form and/or changes submitted.
  • General questions: Call (202) 293-9161 or