Meeting Schedule:
  • Begins Friday, June 22 at 12:00 pm with a hot lunch for everyone. 
    • The meeting begins earlier for AACRAO Program Directors, Program Committee Coordinators, Board members, Chairs of Volunteers, and any individuals taking part in the AACRAO Hill Day.
  • Ends Saturday, June 23 at 6:00 PM
    • All attendees are encouraged to join their colleagues for dinner - AACRAO will reimburse for applicable meal and lodging expenses on this night. However, you may elect to leave after 6:00 PM on June 23 if you so choose. 
    • The AACRAO Board of Directors will continue to meet through Sunday at 5 PM
    • The AACRAO Program Committee will continue to meet through Monday until 5 PM
Meeting Location: 
The Hyatt Regency on Capitol Hill
400 New Jersey Avenue NW
Washington, D.C. 20001

Hotel Accommodations:
  • AACRAO will make your hotel reservation according to the dates you select when you register. You are expected to share rooms. You may request a roommate or AACRAO can provide you with one. You will be notified of your roommate prior to the meeting. Assuming you are willing to share a room, there will be no cost to you for attending the meeting
  • If you prefer to have your own room, you will need to pay half the cost of the room for the weekend (see below for details). Please indicate this on your registration. If you choose to arrive before or stay after the meeting, you may be able to pay AACRAO’s conference rate at the hotel. Please notify us if you would like to take advantage of this.
    • If you request a single room, please note that the guaranteed room rate for this meeting is $175+tax per night. Hotel billing does not permit 'split' room bills, so you would pay one night and AACRAO would pay the other. 
    • If you have a 3 night stay for travel or AACRAO-related business needs (e.g. west coast travelers, Program Directors, Annual Meeting Program Committee members, etc.) and you request a single room, you will receive a bill for two of the three nights. When completing your AACRAO reimbursement form, be sure to request reimbursement for half of one night (25% of your total bill). 
  • You will need to make your own travel arrangements. You may either book and pay entirely on your own and then be reimbursed by AACRAO with the form at the bottom of this page, or you can choose to book with AACRAO's travel agent, ATC, in which case AACRAO will be directly charged. If you are planning to book your travel with ATC, you will need to enter both a budget and authorization code.  Once you have those, please follow these instructions for booking your travel:
    • If you did not attend last year's leadership meeting, you will receive an email with instructions and log in information from Deem@work ( which you may use to book your travel. You should receive this email no later than one week after you have registered. 
    • If you attended this meeting last year, you already have a profile with ATC, whether you used it or not, and can reuse that profile.
    • To retrieve your log-in information, visit AACRAO's Travel Agent's Website (, and click the "Forgot Your Username or Password" button. Then enter the email address on file with AACRAO in the username field and you should be sent a new password.
    • When prompted, please use the 6605 as the Budget Code.
    • Authorization Code available soon
    • In the event that you do not receive notification from the rearden commerce notifier, check your spam filter. If it is not there, contact to get set-up.
Meals and Reimbursement
  • Please review (pdf warning) AACRAO's Travel Policy before you travel to familiarize yourself with AACRAO's meal reimbursement guidelines.
  • You will need to use AACRAO's Reimbursement Request Form to request reimbursement for your trip. Please review both documents carefully before you begin your travel.
  • During the meeting: Business Casual is appropriate. You will be out of place wearing a suit, and similarly out of place wearing sweatpants.
  • Outside of the meeting dress casually and prepare for warm and humid weather. We will be attending a Nationals game on Friday night, barring any issues, so bring your favorite cap if you're a fan! 
Contact Information: 
  • If you have any questions please don't hesitate to contact Michael Sisson at 202-355-1069 or by email at