Registration Information

**Exhibitors, Corporate Presenters and Sponsors**
Exhibitors, corporate presenters, and sponsors may register online or use the designated registration form. On-site registration will be available, although attendees are encouraged to register in advance. We cannot guarantee that registrations mailed after March 15, 2018 will be processed prior to the meeting.

**If you are company and are NOT exhibiting, sponsoring, or presenting at the meeting** 
AACRAO considers anyone not affiliated with a college or university to fall into the Corporate Participant category. We will will review registrations and reclassify if necessary, which may dictate a higher registration fee. You must register using the Member or Nonmember Corporation registration category register either online or by completing the standard registration form. AACRAO will review and reclassify your registration, if necessary, which may dictate a higher registration fee.  View those fees

Apply for a Conner Scholarship, which will fully cover the registration fee associated with attending an AACRAO meeting. Learn more.

Justification Letter: Use this customizable letter template to help get approval for conference attendance.  

3 Easy Ways to Register:
  1. Online
  2. Fax the completed form to: (301) 694-5124
  3. Mail the completed form to:
PO Box 37500
Baltimore, MD 21297-3500
Registration Fees
To qualify for the member rate, the registrant must be a paid member on an active AACRAO membership roster (institutional, affiliate, corporate, organizational, or individual). Registrants may register at the One Day Only rate once.  If attending more than one day, they must register at the applicable rate for the entire meeting.

Guest registration is available for spouses, companions, and children of registrants.  A discounted guest registration fee is offered to children under 18.  Registered guests may visit the Exhibit Hall and attend the Welcome Reception and other special events (excluding professional development sessions).

Discounted registration is available to first-time minority attendees from higher education institutions. The completed First-Time Minority Attendee Form must be submitted with the registration form. If registering online, the form may be submitted separately.

Early Bird Deadline
The deadline for early bird registration is February 16, 2018.  Registration forms must be faxed or postmarked by that date to qualify for the early bird rate.  Online registrations must be entered by 12 midnight EST on February 16, 2018 to qualify.

On-Site Registrations
On-site registration will be available, although attendees are encouraged to register in advance. We cannot guarantee that registrations mailed after March 15, 2018 will be processed prior to the meeting. 

Registrations MUST be accompanied by check, money order, or credit card charging authorization. Forms received without payment will NOT be processed. AACRAO does not accept purchase orders (P.O.s) for conference registration payment. Funds must be in U.S. dollars. Checks or money orders should be made payable to AACRAO. (For accounting purposes, the AACRAO Federal Tax ID number is 52-2274900.)

Confirmations will be sent via email to registrants within one week of receipt. If an email address is not provided, or if an email sent to you is returned as undeliverable, you will receive a confirmation via fax or regular mail within 5-7 business days.

Tickets & Badges
Paid workshops, luncheons, and the International Educators Reception require tickets that will be distributed along with your badge at the Annual Meeting. Name badges are required for admission to all events and the exhibit hall.

Substitutions, Cancellations, and Refunds

All changes, substitutions, and cancellations must be made in writing.  Substitutions may be made without penalty. Fax to (301) 694-5124 or e-mail

Deadlines for refund of attendee registration, guest, and workshop registration fees:
By February 2, 2018 -- Full refund less $50 processing fee
From February 3, 2018 to March 14, 20187  -- Full refund less $150 processing fee
After March 18, 2018 --  No refund

No-shows will not receive refunds of any fees paid. If AACRAO cancels a meeting, it will make every effort to notify registrants in advance. AACRAO is not responsible for any charges or cancellation fees assessed by airlines, hotels, or travel agents. 

Special Needs
If you have special needs and require accommodation to fully participate, please email a description of your requirements by February 2, 2018 to Should you require special hotel accommodations, please notify the hotel when making your reservation.

For registration only: Call (800) 310-7554 or (240) 439-2554 or email: Please allow seven business days for processing of form before calling to confirm receipt of form and/or changes submitted.

For general questions: Call (202) 293-9161 or email: