FERPA’s states that an institution’s records must:

 reflect each request for access to, and each disclosure from, an education record.
 be maintained as long as the student record is active.
 include the parties who have requested or received information from a student’s records.
 include the legitimate interest parties had in receiving information.

The exceptions

The recordkeeping requirement does not apply when the request is from, or the disclosure is made to:

• the student.
• a properly designated school official.
• a party with written consent from the student.
• a party seeking directory information.
• a party with a law enforcement subpoena or court order which specifies that the existence or contents of the subpoena or court order not be disclosed.
• a school attorney who is designated as a school official.

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Last Updated on Thursday, April 6, 2000