FERPA for Admissions Professionals: What You Need to Know

We asked our resident FERPA Professor, AACRAO Senior Fellow LeRoy Rooker, about his upcoming session for the Annual Meeting regarding FERPA and the work admissions officers do.
See this session and others at AACRAO's 100th Annual Meeting in Denver, Colorado.  Register today!

LeRoy Rooker

Senior Fellow

Ferpa for Admissions Professionals: What You need to Know

Tuesday, April 1, 2014
1:00 P.M. - 2:00 P.M.​​​

What was the impetus behind this session?

Well we are the American Association of Collegiate Registrars and Admissions Officers, so this seemed like a good topic to cover. But we haven’t done this before, and it really came about after I delivered one of my presentations at the 2013 Annual Meeting in San Francisco. After I finished, an individual approached me to talk about how FERPA applies to admissions officers. Knowing that there are FERPA concerns that admissions departments need to take into account, even if they don’t have to deal with FERPA issues as often as registrars do, this seemed like a very relevant topic for the Annual Meeting.  

What do you hope Admissions Officers will get out of this new session?

The session will provide admissions professionals an opportunity to learn about the differences between application materials and education records, and what qualifies as an education record under FERPA. There are few FERPA restrictions regarding the treatment of application materials - you can generally do whatever you want with them. But when does the applicant become a student? It depends on various factors and institutional decisions. This and other admissions-specific issues will be discussed. I hope attendees coming to the session will bring their questions as well.