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Registration

3 Easy Ways to Register

  1. Register Online
  2. Fax the completed form to: (330) 963-0319
  3. Mail the completed form to:
    AACRAO Annual Meeting
    PO Box 714003
    Columbus, OH 43271-4003

On-site registration will be available for an additional $50 fee, although attendees are encouraged to register in advance. We cannot guarantee that registrations received after April 3, 2009 will be processed prior to the meeting.

2009 Annual Meeting Registration Fees

April 13-16, 2009
(Monday-Thursday)

Category

Cost

 

By March 20

After March 20

On Site

Member Institution

$450

$550

$600

Member Corporation
(not exhibiting, sponsoring, or presenting)

$1100

$1200

$1250

Nonmember Institution

$550

$650

$700

Nonmember Corporation
(not exhibiting, sponsoring, or presenting)

$1500

$1600

$1650

Minority First-Time Attendee
(with signed application)

$400

$500

$550

One Day Only Member

$250

$300

$325

One Day Only Nonmember

$300

$350

$375

Guest Registration for Spouses, Partners, Children (18 & over)

$125

Guest Registration for Children
(under 18)

$50

 

Registration Fees

To qualify for the member registration fee, the registrant must be a staff member of a member institution, a corporate partner, or an individual member.

Registrants may register at the One Day Only rate once. If attending more than one day, they must register at the applicable rate for the entire meeting.

Guest registration is available for spouses, companions, and children of registrants. A discounted guest registration fee is offered to children under 18. Registered guests may visit the Exhibit Hall and attend the Welcome Reception and other special events (excludes professional development sessions).

Discounted registration is available to first-time minority attendees from higher education institutions. The completed First-Time Minority Attendee Form must be submitted with the registration form. If registering online, the form may be submitted separately.

Early Bird Deadline

The deadline for early bird registration is March 20, 2009. Registration forms must be faxed or postmarked by that date to qualify for the early bird rate. Online registrations must be entered by 12 midnight EST on March 20 to qualify.

On-Site Registrations

Meeting registrations will be accepted on site at an additional $50 fee.

Payment

Registrations MUST be accompanied by check, money order, or credit card charging authorization. Forms received without payment will NOT be processed. Funds must be in U.S. dollars. Checks or money orders should be made payable to AACRAO. (For accounting purposes, the AACRAO Federal Tax ID number is 52-2274900

Confirmations

Confirmations will be sent via e-mail to registrants within one week of receipt. If an e-mail address is not provided, or if an e-mail sent to you is returned as undeliverable, you will receive a confirmation via fax or regular mail within 5-7 business days.

Tickets & Badges

Paid workshops, luncheons, and the International Educators Reception require tickets that will be distributed along with your badge at the Annual Meeting. Name badges are required for admiss ion to all events and the exhibit hall.

The National Network of Law School Officers Luncheon is an event for NNLSO members and those interested in Law Schools. This is not an AACRAO event. A ticket is required. All substitutions, cancellations and refunds will follow the AACRAO Policy listed below.

Substitutions, Cancellations, and Refunds

All changes, substitutions, and cancellations must be made in writing. Substitutions may be made without penalty. Fax to (330) 963-0319 or e-mail aacraoannual@experient-inc.com

Deadlines for refund of attendee registration, guest, and workshop registration fees:

  • By March 6, 2009 - Full refund less $50 processing fee
  • From March 7 to April 3, 2009 - Full refund less $150 processing fee
  • After April 3, 2009 - No refund

No-shows will not receive refunds of any fees paid. If AACRAO cancels a meeting, it will make every effort to notify registrants in advance. AACRAO is not responsible for any charges or cancellation fees assessed by airlines, hotels, or travel agents.

Special Needs

If you have special needs and require accommodation to fully participate, please e-mail a description of your requirements by March 7, 2009 to meetings@aacrao.org. Should you require special hotel accommodations, please notify the hotel when making your reservation.

Questions?

  • For registration only: Call (330) 425-9330 or e-mail aacraoannual@experient-inc.com
    Please allow seven business days for processing of form before calling to confirm receipt of form and/or changes submitted.
  • For general questions: Call (202) 293-9161 or e-mail meetings@aacrao.org