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AACRAO Policies

Endorsements

Written requests for endorsements from other associations, federal agencies, regional associations, etc. are reviewed by the Board of Directors, its administrative committee, or the AACRAO President. The use, reproduction, copying or redistribution of the AACRAO logo is strictly prohibited without written permission from AACRAO.

Criteria for approval are:

  1. The project provides sound research that enhances administrative areas with regard to professional knowledge and expertise and contributes to the overall purpose of higher education.
  2. There is no conflict of interest with commercial concerns that would benefit one group over another.

Publications

AACRAO’s print and digital publications delineate the policies and positions of the Association, unless otherwise specified in writing. They reflect the Association’s standards for intellectual and editorial integrity, timeliness, and readability.

AACRAO retains exclusive copyright on all works for which it is the sole publisher.

The views represented by individual authors do not necessarily reflect those of AACRAO.

AACRAO does not assume responsibility for the accuracy of information in contributed articles nor for the currency of information once a publication has been released. Mention of products, services, and announcements in AACRAO publications does not constitute endorsement, actual or implied.

AACRAO accepts no responsibility for the contents of personal, corporate, member, or other home pages linked to the Association’s Web or gopher sites, or to listservs to which members and/or nonmembers might subscribe.

Publications may be underwritten by AACRAO or by corporate members and other vendors.

Where personal home pages or corporate/institutional home pages are linked to AACRAO’s home page, AACRAO accepts no responsibility for the contents; all questions or comments must be directed to the authors of these pages. AACRAO does not preapprove or edit these pages. Those violating AACRAO’s publications guidelines will be subject to immediate removal of any linkages.

AACRAO Partnership Policy

In furtherance of its mission, AACRAO may enter into partnerships with nonprofit or for-profit entities.

Definition of Partnership

For purposes of this policy, a partnership refers to any contractual agreement between AACRAO and another entity under which AACRAO and one or more partners share financial profits and losses of a mutual undertaking. Exempted from this definition are collaborative activities with other organizations in connection with legislative and public policy concerns, as well as co-publication of single titles of interest to AACRAO members.

Identification of Partnership Opportunities

It shall be the responsibility of the Executive Director to identify partnership opportunities for AACRAO that will assist the Association in accomplishing its mission more efficiently or effectively. The Executive Director shall report to the Board of Directors from time to time on his/her efforts to identify partnership opportunities.

Evaluation of Partnership Opportunities

AACRAO shall enter into a partnership only if the partnership relates directly to the interest of the membership, advances the professions represented by the Association, or furthers the organization's mission in a way that the Association could not accomplish on its own.

Authority of Approve Partnerships

The AACRAO Board of Directors shall have final authority to approve all partnership agreements.

Mandatory Terms in Partnership Agreements

AACRAO will enter into a partnership only if the binding partnership documents:

  • Permit use of AACRAO's name and logo only by parties to the agreement and only in connection with the specific activities of the partnership.
  • Indemnify the association for losses arising out of actions by the partner organization.
  • Contain explicit termination clauses.
  • Indicate the degree to which the partnership is an exclusive agreement.

    M/S/P [Anderson/Lonabocker. 9/0] December, 1999

AACRAO Logo and Name

WHEREAS the AACRAO name and logo ("the Marks") have been registered as service marks by the Association for the benefit of all its members, and

WHEREAS protection of the Association’s rights to the Marks depends upon ensuring the Marks are used only with the permission of the Association, and

WHEREAS the Board is charged under the Bylaws of the Association with responsibility for managing all of the Association’s financial resources and assets, and

WHEREAS the Bylaws also provide that the Board members act as representatives of the members and are responsible for enhancing the Association’s public standing,

THEREFORE, BE IT RESOLVED that permitted uses of the Marks other than in communications exclusively between or among voting members shall be only such uses as have been approved in writing by the Board or by the Executive Director, pursuant to authority delegated to him by the Board, and

BE IT FURTHER RESOLVED that approval of a use by any member of the Association shall not be unreasonably withheld where such member has applied to the Board or the Executive Director for permission to use the Marks in connection with official Association activities, and

BE IT FURTHER RESOLVED that communications by the Board’s members, by members of the Association, by staff or by any other individual invoking the Association’s name or logo shall not be considered to reflect the official position of the organization unless they have been reviewed in advance by the Board; or, acting on the basis of authority delegated to them by the Board, by a committee, individual member or staff member, and

BE IT FURTHER RESOLVED that members shall direct their written requests to the Executive Director in order to obtain prior clearance for communications so that they can be treated as official communications from the Association.

AACRAO Service-Delivery Ventures Involving Third Parties Policy

To ensure that the reputation and trademarks of AACRAO receive the utmost protection, the Board has developed the following guidelines. All AACRAO-branded service units that involve third parties through such arrangements as partnerships, joint ventures, or licensing agreements shall comply with these guidelines.

  1. The services offered by AACRAO-branded service units must relate to the Association's mission and its members' professions.
  2. The Association shall, through appropriate member involvement, develop and impose high quality standards on AACRAO-branded service units.
  3. The Association shall assess the membership's views and conduct business and legal due diligence prior to, and periodically after, launching an AACRAO-branded service unit.
  4. The President shall appoint an advisory panel of voting members to review such ventures involving AACRAO branded service units.
  5. The Association shall develop a communication plan to keep the membership informed of the activities of AACRAO-branded service units.

    M/S/P [Peterson/Roof. 10/0] March, 2004