This document serves as an executive summary of the ongoing activities of the Standardization of Postsecondary Education Electronic Data Exchange (SPEEDE) Committee of the American Association of Collegiate Registrars and Admissions Officers (AACRAO). SPEEDE was formed in the mid 1980's and has been very active since then in the coordination and development of these national exchange standards by representing postsecondary education in the appropriate standards setting bodies. These include the Postsecondary Electronic Standards Council (PESC) and American National Standards Institute (ANSI) Accredited Standards Committee (ASC) X12. The SPEEDE committee reports to the AACRAO Vice President for Information Technology (Group VI), Jeff von Munkwitz-Smith.

This report contains the 3 rd quarter 2010 AACRAO SPEEDE Committee activities and efforts. Detailed bi-monthly reports of on-going committee activities, meetings, and calls are submitted to SPEEDE-L and archived on the AACRAO website (HERE).

The AACRAO SPEEDE Committee presented the following sessions at the AACRAO Technology Conference in Kansas City (July 2010):

Sunday, 7/18

•  WORKSHOP “Electronic Transcripts: You Can Get There From Here”

•  “FERPA Concerns for Sending and Honoring Electronic Requests for Student Transcripts”

 

Monday, 7/19

 

•  “The UT SPEEDE Server: The Past, Present, and Future for Sending Electronic Transcripts”

•  “EDX: Step-by-Step Implementation”

•  “Mandates and Initiatives for Exchanges of Electronic Student Transcripts: State by State”

•  “Panel Discussion: Electronic Exchange of Student Transcripts (Paper and Fax, EDI, XML, PDF)”

•  “The Holy Grail of Data Translation: EDI to XML / XML to EDI”

•  ROUND TABLE “Users of SPEEDE for Electronic Exchange of Student Records”

 

Tuesday, 7/20

•  “The Complete SPEEDE Suite for Electronic Exchanges of Student Information”

The AACRAO SPEEDE Committee met immediately after the AACRAO Technology Conference to discuss various initiatives and workgroup involvement, and crosswalk development. The committee also welcomed its newest member, Matt Bemis from the University of Southern California.

AACRAO SPEEDE Committee members serve in many capacities from participants to chairs in various development workgroups for standardization of schemas, implementation guides, crosswalks (EDI-to-XML and XML-to-EDI), and programming of crosswalks. All approved standard and implementation guides may be found on the PESC web site (www.pesc.org). The statuses of the schemas, crosswalks and programming for crosswalks are as follows:

Committee Activities & Efforts:

XML Schema

Status

XML College Transcripts

V1.0 approved May 2004

V1.1 approved Aug 2007

V1.2 approved Jan 2010

 

XML High School Transcript

V1.0 approved Jun 2006

V1.1 approved Jan 2010

 

XML Transcript Acknowledgement

V1.0 approved Jul 2007

XML Transcript Request & Response

V1.0 approved Oct 2007

XML Application for Admission

V1.0 approved Aug 2009

XML Education Test Score Reporting

V1.0 approved Aug 2009

XML Academic Record Batch Submittal

V1.0 approved Jul 2007

XML Functional Acknowledgement

V1.0 – Expecting approval Fall 2010

NEW - PDF Education Documents

V1.0 - Expecting approval Fall 2010

XML Academic Progress

V1.0 in progress

IPEDS Reporting Schemas - The US Department of Education's National Center for Education Statistics (NCES) is in the process of creating PESC XML Schemas to give schools an XML option for reporting data to NCES. The schemas for reporting enrollment data have been approved by PESC

In final stages of approval

Workgroups/Task Force

Status

NEW - Common Data Standards

Launched 2009

Recruitment and Enrollment

Launched Nov 2009

EdUnify Task Force

Launched Nov 2009

Academic e-Portfolio

Launched April 2010

Crosswalks and Programming at UT SPEEDE Server:

XML Crosswalk

EDI-to-XML Status

XML-to-EDI Status

Programming at UT SPEEDE Server

XML College Transcript v1.0

Completed Mar 2007

Completed Mar 2007

XML-to-EDI In progress; testing with pilot group of colleges

XML College Transcript v1.1

In progress

Completed Jan 2010

 

XML College Transcript v1.2

 

In progress; expected completion Fall 2010

 

XML High School Transcript v1.0

In progress

Completed

 

XML High School Transcript v1.1

 

In progress

 

XML Transcript Acknowledgement v1.0

Completed summer 2009

Completed summer 2009

 

XML Transcript Request v1.0

Completed fall 2009

Completed fall 2009

 

XML Transcript Response v1.0

 

In progress

 

The AACRAO SPEEDE Committee is actively involved with the PESC Education Record User Group (ERUG). ERUG is primarily responsible for the on-going maintenance of existing standards (EDI and XML) and corresponding Implementation Guides. ERUG meets every Tuesday at 12 noon ET to discuss various items brought forth from the education community.

AACRAO SPEEDE Committee members are instrumental in submitting various items, questions, answers, etc. and contributing feedback to the AACRAO SPEEDE community via the SPEEDE-L list serv.

The AACRAO SPEEDE Committee has published the Electronic Data Exchange (EDX) Primer. The EDX Primer addresses the most commonly asked questions regarding electronic data exchanges, including matters relating to both traditional EDI standards and contemporary XML data standards as shaped by the Postsecondary Electronic Standards Council (PESC). Written by the AACRAO SPEEDE Committee, the Primer compiles EDX-related technology and contact information resources, along with lists of Web site sources and state, provincial, and regional initiatives and mandates. More information may be found HERE.

This concludes the AACRAO SPEEDE Committee report for 3rd quarter 2010.