This document serves as an executive summary of the ongoing activities of the Standardization of Postsecondary Education Electronic Data Exchange (SPEEDE) Committee of the American Association of Collegiate Registrars and Admissions Officers (AACRAO). The AACRAO SPEEDE Committee was formed in the mid 1980's and has been very active since then in the coordination and development of international exchange standards in North America by representing postsecondary education in collaboration with the standards setting body, Postsecondary Electronic Standards Council (PESC). The Committee reports to the AACRAO Vice President for Information Technology (Group VI), Jim Bouse.

This report contains the 2 nd quarter 2012 AACRAO SPEEDE Committee activities and efforts. Detailed bi-monthly reports of on-going committee activities, meetings, and calls are submitted to SPEEDE-L and archived on the AACRAO website (HERE) under the section “SPEEDE Updates”.

Committee Meetings & Conferences:

Two face to face meetings occurred in quarter two. The first was held at the AACRAO Annual Meeting in Philadelphia; and, the second at the PESC Spring Data Summit in Las Vegas. Meeting agenda items included various on-going AACRAO and PESC initiatives and workgroup involvement, and coordination of AACRAO 2013 conference presentations.

At the AACRAO 2012 Annual Meeting, one workshop, one fireside, and 6 presentations were given by committee members.

Weekly conference calls occur every Thursday at 4pm ET with an average of six (of nine) attendees.

Committee Technical Activities & Efforts:

AACRAO SPEEDE Committee members serve in many capacities from participants to chairs in various development workgroups for standardization of schemas, implementation guides, crosswalks (EDI-to-XML and XML-to-EDI), and programming of crosswalks. All approved standards and implementation guides may be found on the PESC web site ( www.pesc.org ). The statuses of the schemas, crosswalks and programming for crosswalks are as follows:

XML Schema

Status

XML College Transcripts

V1.0 approved May 2004

V1.1 approved Aug 2007

V1.2 approved Jan 2010

V1.3 approved Jun 2011

NEW V1.4 in progress

 

XML High School Transcript

V1.0 approved Jun 2006

V1.1 approved Jan 2010

V1.2 approved in Jun 2011

NEW V1.3 in progress

 

XML Transcript Acknowledgement

V1.0 approved Jul 2007

V1.1 approved Jun 2011

 

XML Transcript Request

V1.0 approved Oct 2007

V1.1 approved Jun 2011

NEW V1.2 in progress

XML Transcript Response (to Transcript Request)

V1.0 approved Oct 2007

V1.1 approved Jun 2011

NEW V1.2 in progress

XML Application for Admission

V1.0 approved Aug 2009

V1.1 approved Jun 2011

 

XML Education Test Score Reporting

V1.0 approved Aug 2009

XML Academic Record Batch Submittal

V1.0 approved Jul 2007

V2.0 approved Oct 2007

 

XML Global Functional Acknowledgement

V1.0 approved Dec 2010

PDF Attachment

V1.0 approved Jan 2011

XML Academic Progress

V1.0 in progress

IPEDS Reporting Schemas - The US Department of Education's National Center for Education Statistics (NCES) is in the process of creating PESC XML Schemas to give schools an XML option for reporting data to NCES. The schemas for reporting enrollment data have been approved by PESC.

12 Month Enrollment – Jan 2011

Completions – Feb 2011

Student Financial Aid – Feb 2011

Graduation Rates – Mar 2010

Fall Enrollment – Aug 2009

PESC Workgroups/Task Forces

(of which committee members actively participate)

Status

Academic e-Portfolio

Launched April 2010

Canadian PESC User Group

Launched Spring 2011

 

Common Education Data Standards

•  Adoption & Implementation Task Force

•  Technical Workgroup

V1.0 approved Fall 2010

V2.0 approved Jan 2012

V3.0 In progress

Common IP

Launched Spring 2011

Common XML

Launched Spring 2011

Course Catalog

Launched Fall 2006

EA2

Launched Spring 2007

Education Record User Group

Launched Fall 2008

Seal of Approval

Launched April 2012

Technical Advisory Board

Launched 2005

 

Crosswalk Development:

CROSSWALKS

Standard

EDI-to-XML

XML-to-EDI

XML College Transcript v1.0

Completed Mar 2007

Completed Mar 2007

XML College Transcript v1.1

In progress

Completed Nov 2010

XML College Transcript v1.2

 

Completed Nov 2010

XML College Transcript v1.3

 

In progress

XML High School Transcript v1.0

In progress

Completed July 2010

XML High School Transcript v1.1

 

Completed Sep 2010

XML Transcript Acknowledgement v1.0

Completed July 2010

Completed July 2010

XML Transcript Request v1.0

Completed Nov 2009

Completed Nov 2009

XML Response to Request v1.0

 

Completed May 2011

Final versions of the EDI and XML crosswalks can be downloaded from the PESC web site (Resource Center section) at http://www.pesc.org/interior.php?page_id=219 .

AACRAO SPEEDE Committee members are instrumental in submitting various items, questions, answers, etc. and contributing feedback to the AACRAO SPEEDE community via the SPEEDE-L list serv.

The AACRAO SPEEDE Committee has published the Electronic Data Exchange (EDX) Primer. The EDX Primer addresses the most commonly asked questions regarding electronic data exchanges, including matters relating to both traditional EDI standards and contemporary XML data standards as shaped by the Postsecondary Electronic Standards Council (PESC). Written by the AACRAO SPEEDE Committee, the Primer compiles EDX-related technology and contact information resources, along with lists of Web site sources and state, provincial, and regional initiatives and mandates. More information may be found HERE.

This concludes the AACRAO SPEEDE Committee report for 3rd quarter 2012.