Quarterly Executive Summary * AACRAO SPEEDE Committee
April - June 2011
This document serves as an executive summary of the ongoing activities of the Standardization of Postsecondary Education Electronic Data Exchange (SPEEDE) Committee of the American Association of Collegiate Registrars and Admissions Officers (AACRAO). SPEEDE was formed in the mid 1980’s and has been very active since then in the coordination and development of national exchange standards by representing postsecondary education in collaboration with the standards setting body, Postsecondary Electronic Standards Council (PESC). The SPEEDE committee reports to the AACRAO Vice President for Information Technology (Group VI), Jim Bouse.
This report contains the 2nd quarter 2011 AACRAO SPEEDE Committee activities and efforts. Detailed bi-monthly reports of on-going committee activities, meetings, and calls are submitted to SPEEDE-L and archived on the AACRAO website (http://www.aacrao.org/About-AACRAO/committees/speede.aspx) under the section “SPEEDE Updates”.
The AACRAO SPEEDE Committee met in Boston, MA at the PESC Spring Data Summit. The AACRAO SPEEDE Committee was presented with a Distinguished Service Award for its “tireless efforts throughout the years” for its involvement in various development workgroups and educating the community on the complexities of electronic data exchange, and the importance of standards (http://www.pesc.org/interior.php?page_id=103). Meeting agenda items included various on-going initiatives, conference presentations, workgroup involvement, and crosswalk development.
AACRAO SPEEDE Committee members serve in many capacities from participants to chairs in various development workgroups for standardization of schemas, implementation guides, crosswalks (EDI-to-XML and XML-to-EDI), and programming of crosswalks. All approved standards and implementation guides may be found on the PESC web site (www.pesc.org). The statuses of the schemas, crosswalks and programming for crosswalks are as follows:
Committee Activities & Efforts:
| XML Schema | Status |
| XML College Transcripts | V1.0 approved May 2004 V1.1 approved Aug 2007 V1.2 approved Jan 2010 NEW - V1.3 approved Jun 2011 |
| XML High School Transcript | V1.0 approved Jun 2006 V1.1 approved Jan 2010 NEW - V1.2 approved in Jun 2011 |
| XML Transcript Acknowledgement | V1.0 approved Jul 2007 NEW - V1.1 approved Jun 2011 |
| XML Transcript Request | V1.0 approved Oct 2007 NEW - V1.1 approved Jun 2011 |
| XML Transcript Response (to Transcript Request) | V1.0 approved Oct 2007 NEW - V1.1 approved Jun 2011 |
| XML Application for Admission | V1.0 approved Aug 2009 NEW - V1.1 approved Jun 2011 |
| XML Education Test Score Reporting | V1.0 approved Aug 2009 |
| XML Academic Record Batch Submittal | V1.0 approved Jul 2007 |
| XML Global Functional Acknowledgement | V1.0 approved Dec 2010 |
| PDF Attachment | V1.0 approved Feb 2011 |
| XML Academic Progress | V1.0 in progress |
| IPEDS Reporting Schemas - The US Department of Education’s National Center for Education Statistics (NCES) is in the process of creating PESC XML Schemas to give schools an XML option for reporting data to NCES. The schemas for reporting enrollment data have been approved by PESC | Pending approval |
| Workgroups/Task Force | Status |
| Common Education Data Standards - Adoption & Implementation Task Force - Technical Workgroup | V1.0 approved Fall 2010 NEW - V2.0 in progress |
| Recruitment and Enrollment | Launched Nov 2009 |
| EdUnify Task Force | Launched Nov 2009 |
| Academic e-Portfolio | Launched April 2010 |
Crosswalks and Programming at UT SPEEDE Server:
| CROSSWALKS | PROGRAMMING |
| Standard | EDI-to-XML | XML-to-EDI | EDI-to-XML | XML-to-EDI |
| XML College Transcript v1.0 | Completed Mar 2007 | Completed Mar 2007 | | In progress; testing with pilot group of colleges |
| XML College Transcript v1.1 | In progress | Completed Nov 2010 | | |
| XML College Transcript v1.2 | | Completed Nov 2010 | | |
| XML High School Transcript v1.0 | In progress | Completed July 2010 | | |
| XML High School Transcript v1.1 | | Completed Sep 2010 | | |
| XML Transcript Acknowledgement v1.0 | Completed July 2009 | Completed July 2009 | | |
| XML Transcript Request v1.0 | Completed Nov 2009 | Completed Nov 2009 | | |
The AACRAO SPEEDE Committee is actively involved with: (1) the PESC Education Record User Group (ERUG). ERUG is primarily responsible for the on-going maintenance of existing standards (EDI and XML) and corresponding Implementation Guides. ERUG meets every Tuesday at 12 noon ET to discuss various items brought forth from the education community; and (2) Common Education Data Standards (CEDS) in both the Adoption and Implementation Task Force and Technical Workgroup. The CEDS Initiative’s objective is to help State and local education agencies and higher education organizations work together to identify a minimal set of key data elements, common across organizations and necessary to meet student, policymaker and educator needs, and come to agreement on definitions, business rules and technical specifications, where possible, to improve the comparability and share-ability of those elements.
AACRAO SPEEDE Committee members are instrumental in submitting various items, questions, answers, etc. and contributing feedback to the AACRAO SPEEDE community via the SPEEDE-L list serv.
The AACRAO SPEEDE Committee has published the Electronic Data Exchange (EDX) Primer. The EDX Primer addresses the most commonly asked questions regarding electronic data exchanges, including matters relating to both traditional EDI standards and contemporary XML data standards as shaped by the Postsecondary Electronic Standards Council (PESC). Written by the AACRAO SPEEDE Committee, the Primer compiles EDX-related technology and contact information resources, along with lists of Web site sources and state, provincial, and regional initiatives and mandates. More information may be found at http://www.aacrao.org/publications/publications_catalog/publications_catalog_technology.aspx.
This concludes the AACRAO SPEEDE Committee report for 2nd quarter 2011.